Reference Manual
SETTINGS
DATE & DOLLAR INPUT
MAIN MENU SYSTEM
PRINTER SET UP
FORMS NEEDED FOR BSMGR
PROGRAMS
DATE & TIME CHANGE
ON COMPUTER
CONFIRMATION TO RUN
PROGRAM(S)
BSMGR TOOLBAR
WINDOWS TERMINOLOGY
INITIAL RECOMMENDED
PROCEDURES
DAILY CLOSEOUT PROCEDURES
G/L MONTHLY CLOSEOUT
G/L END OF YEAR
PERIODIC PROGRAMS TO RUN
(RMS Platinum
Only)
TYPICAL A/R PROCEDURES
A/R MONTHLY CLOSEOUT
ACCOUNTS RECEIVABLE OVERVIEW
AR60 - 60+ DAYS PAST
DUE
ARA - AGED BALANCES
ARAS - ACTIVITY SUMMARY
ARD - DELINQUENT LETTERS
ARE - MANUAL ENTRY
ARHD - COMPANY HEADER INFO.
ARHE - HISTORY EXTRACT REPORT
ARHI - HISTORY INQUIRY
ARHU - HISTORY UPDATE
ARI - CURRENT BALANCE INQUIRY
ARIP - INVOICES
Sample
Invoice
ARL - LABELS
ARM - ACCOUNTS RECEIVABLE MAINTENANCE
Add a Customer Account
Change or
Delete a Customer Account
ARP - A/R MASTERFILE
PRINT (Names/Addresses [Customer Listing])
ARS - STATEMENTS
ARSM - SET UP FOR NEW
MONTH
ARUL - ACCOUNTS
RECEIVABLE UTILITIES
SLAR - POST A/R FROM
PO'S.
TYPICAL INVENTORY
PROCEDURES
INVENTORY OVERVIEW
IVAI - AGED INVENTORY ANALYSIS
IVCR - CORE INVENTORY
ANALYSIS
IVD - DELETE OLD PO's
IVDC - DATABASE COMPARE
IVDI - DATABASE INQUIRY
IVDR - DISCOUNT REPORT
IVE - MANUAL INVENTORY ENTRY
IVGL - GLOBAL INVENTORY
CHANGES
IVHR - HISTORY ROLL
IVHT - HOT SELLING TITLES
IVI - INVENTORY INQUIRY
IVIA - INVOICE AUDIT
IVIC - ELECTRONIC INVOICES
AND CONFIRMATION
IVKM - KIT MAINTENANCE (Add/Change/Delete
Kits)
IVL – INVENTORY LABELS
IVM -
INVENTORY MAINTENANCE
Add - Add new items to inventory.
Change/Delete -
Change or Delete items on inventory.
Massive Additions - Adds items to
inventory.
Massive Changes - Massive stock
changes.
Change Item # - Change an
inventory item number.
Build From a File - Build
From ASCII File
IVML – MAINTENANCE LOGS
IVMS - INVENTORY MISSED SALES
IVN - POs
(Locate an Item on a Purchase Order)
IVNM - ADD/CHG/DEL Novelties
IVNT - INVENTORY NEW TITLES
IVO - MAKE PURCHASE ORDERS
Format of Printed
Purchase Order
Format
of Printed Special Order
IVOO - INVENTORY OUTSTANDING ORDERS
IVOP - INVENTORY ORDER PRINT
IVOS - PRINT ON-SALE ITEMS
IVP - MASTERFILE PRINT
IVPR - RECEIVE/CANCEL ORDERS
IVPROMO - PROMOTION UPDATE
IVR - MAKE & PRINT RETURNS
IVRC - INVENTORY ARCHIVES
IVSD - DELETE SPECIAL ORDERS
IVSI - SPECIAL ORDER INQUIRY
IVSO - MAKE SPECIAL ORDER
IVSP - SPECIAL ORDER PRINT
IVSS - STANDING ORDERS
IVST - SORT MASTERFILE BY
SALES
IVT - INVENTORY TOTALS
IVTBO - INVENTORY TO BE
ORDERED
IVTBR - INVENTORY TO BE
RETURNED
IVUL - INVENTORY UTILITIES
IVUP - PRICE UPDATE
IVUPC - OVERRIDE UPC #'S
IVVM - VENDOR MAINTENANCE
IVVP - VENDOR PRINT
IVWO - WORK ORDER REPORT
PDA - INVENTORY COUNTING UTILITY
RESOURCE - SATELLITE
STORE/CHURCH
SLIV - POST SALES FROM POS
ACCOUNTS PAYABLE FLOWCHART
ACCOUNTS PAYABLE OVERVIEW
APA - AGED AMOUNTS DUE
APBI - PAY BY INVOICE
APCB - CHECK BOOK BALANCE
APCP - PRINT CHECKS
APCR - CHECK REGISTER
APDD - PAY BY DUE DATE
APDP - DISCOUNT PRINT
APE - INVOICE ENTRY
APHD - COMPANY HEADER INFO.
APHU - VENDOR HISTORY UPDATE
API - VENDOR INQUIRY
APL - LABELS
APM - ADD/CHANGE/DELETE VENDORS
APP - VENDOR MASTERFILE PRINT
APR - REQUIRED AMOUNTS DUE
APRE - POST RECURRING ENTRIES
APRM - RECURRING VENDOR MAINTENANCE
APRP - RECURRING MAINTENANCE PRINT
APUL - ACCOUNTS PAYABLE UTILITIES
APVE - VENDOR DELETE
ACCOUNTS PAYABLE TO
GENERAL LEDGER
Invoices
to General Ledger
Credit
Memos to General Ledger
Computer
Checks to General Ledger
Office
Checks to General Ledger
Voided
Checks to General Ledger
Accounts
Payable Holding File - GLAP
SALES OVERVIEW
QUICK REFERENCE FOR POS
VERSION 7
OE - ORDER ENTRY
OED - ORDER ENTRY DELETE
OEL - ORDER ENTRY LABELS
OEP - ORDER ENTRY PRINT
POS - POINT OF SALE
IMMEDIATE ACTIVATION OF
POINT OF SALE
Cafe POS
POS Limitations
Opening
POS Screen
Passcode and Employee Number
Frequent Buyer Routine
Telephone - Mailing List
Point of Sale Transactions
1.
Customer
2.
Quantity Sold
3. Item # and
Description
4. Price and
Extended Price
5. Item Menu
6.
Sub-Total Routine
7. Options at Bottom
of POS Screens
Screen 1 at Beginning
of Sale.
Screen 1 During a Sale.
Screen 2 (Sub-Total
Screen)
8. Video Rental,
Return and Void
9.
Transaction Saved
10. Void a Completed Sales Transaction
11. Delete
an Item from a Sale
12. Layaway
Sale/Layaway Payment/Layaway Void
13. Gift
Certificate Sale/Redeem/Refund
14. Item
Discount
15. Sub-Total
Discount
16. Entire Cash
Register Department on Sale
17. Entire
Category on Sale
18. Items with
Sale Price on Certain Dates
19. Discount
can be Changed
20. Payment of
Returned Check
21. Customer
Deposits
22.
Charge/Credit/Payment to A/R Account
23. Tax
Exempt/Change Tax Rate
24. Make a
Special Order/Special Order Inquiry
25. Undo Sale
26.
Sales on Consignment/Standing Orders
27. In
Store Coupon(s) Automatically Issued at POS
28. Day Spring
Cards
29. Sales
Receipts
30. Gift Card Sales
and Setup
31. Ring up
Novelties
SLA - SALES JOURNAL ANALYSIS
SLBY - SALES BY ACTIVITY SUMMARY
SLCC - CREDIT CARD REPORT
SLCM - MANUFACTURERS COUPON
MAINTENANCE
SLD - DELETE SALES JOURNAL
SLE - SALES JOURNAL ENTRY
SLEMP - EMPLOYEE SALES REPORT
SLFC - SALES FORECASTING/OPEN TO
BUY
SLGL - GIFT CERTIFICATE/LAYAWAY
SLGP - GIFT CERTIFICATE/LAYAWAY
PRINT
SLOC - SALES ON CONSIGNMENT
SLP - SALES JOURNAL PRINT
SLT - TOTAL SALES JOURNAL
SLTD - TRANSACTION DELETIONS
SLTL - TOTAL CASH REGISTERS
SLTP - CASH REGISTER TAPES
SLTR - SALES TRANSACTIONS
(Video is for
RMS Platinum Only)
MAIL/VIDEO OVERVIEW
MLD - DELETE CUSTOMER BY DATE
MLM - ADD/CHG/DEL CUSTOMERS
MLP - MAILING LIST PRINT
MLRFM - RESET RFM SETTINGS
MLT - RELATED A/R ACCOUNTS
REPORT
MLUL - MAILING UTILITIES
BVH - VIDEO HISTORY ROLL
VIM - ADD/CHANGE/DEL VIDEOS
VIP - VIDEO MASTERFILE/LABELS
GENERAL LEDGER OVERVIEW
GLAP - ACCOUNTS PAYABLE TRANSFER
(Copy A/P Journal to General Ledger)
GLBS - BALANCE SHEET
Example
GLC - CHART OF ACCOUNTS
Example
GLCR - CLOSE TO RETAINED EARNINGS
(Transfer yearly retained earnings.)
GLE - MANUAL DEBIT/CREDIT ENTRY
GLGR - GRAPHICS
GLHU - YEARLY HISTORY
DELETION/UPDATE
GLI - BALANCE/HISTORY INQUIRY
GLIS - INCOME STATEMENT
Example: Format of Income Statement
GLM - GENERAL LEDGER MAINTENANCE
(Add/Change/Delete Accounts)
GLN - CHANGE ACCOUNT NUMBER
GLP - GENERAL LEDGER PRINT
GLPJ - GENERAL JOURNAL PRINT
GLRE - RECURRING ENTRIES
GLRM - RECURRING ACCOUNTS
GLRP - RECURRING MASTERFILE PRINT
GLS -SET UP NEW MONTH
GLTB - TRIAL BALANCE
GLUL - GENERAL LEDGER UTILITIES
INTRODUCTION
ADDING MACHINE
ALTERNATE MENU MAINTENANCE
DEDICATED BARCODE PRINTER
LABELS
CAL - CALENDAR
CALC - CALCULATOR
CHART
COMM - COMMUNICATIONS
COPYIT - BACKUP/RESTORE
CREATE/SET BEGINNING
NUMBERS
DELTEMP - DELETE TEMPORARY BSMGR FILES
DIAG - FILE DIAGNOSTICS
EDIT FILE EDITOR
ECATALOG - SEND AN
E-CATALOG
ELECTRONIC
COMMUNICATION
EMP - SETUP EMPLOYEE PASS CODES FOR POS
GRAPH - CREATE GRAPHS
INVENTORY CHECKED OUT
MISCDATA
Create Ingram Database
Create Arkansas
Book Distributor Database
MULTI-STORE UTILITIES
- SLUL and TRAN
SLUL - Sales
Journal Utilities
TRAN - Inter-Store
Transfers
O.E. LABELS
OPERATING SYSTEM -
EXIT TO BOOK DIRECTORY
P1LABEL
PASS - CHANGE PASSWORDS
PLAN - DAILY PLANNER PROGRAM
POPADD - ADDING MACHINE
PRINT SCREEN
PUBS - DATABASE VENDORS
(Convert Database Publishing Numbers)
QUESTRPT - QUEST REPORT
RPT - CREATE A REPORT
RUN A PROGRAM
SCHEDULE
SYS - SYSTEM MAINTENANCE
Bad Checks
Bad Drivers licenses
Novelty Price List
30 Day, 60 Day, 90 Day and
Layaway Letters
Config File
Change 999 Categories
Cash Register Config
Change 24 Video Depts
Change Misc. Configurations
SYS Config Lines
Environment
Phone #s
ACCESS (EXPORT BSMGR FILES INTO MICROSOFT
ACCESS)
TIME - TIME CLOCK
TRAIN - TRAINING
VER - VERSION
VIEW A FILE
XNET SETUP INFORMATION
XPRT - FILE EXPORT UTILITY
APPENDIX A - SPRING
ARBOR VENDOR ABBREVIATIONS
APPENDIX B - GENERAL
LEDGER EXAMPLE
APPENDIX C - SETUP WORKSHEETS:
Cash Register Setup Worksheet
Inventory Category Setup Worksheet
Video Department Setup Worksheet
Miscellaneous Info. Worksheet
