A/R Flowchart

ACCOUNTS RECEIVABLE FLOWCHART

1. Set Up/Change/Delete A/R Accounts

ARM Add new accounts Change Accounts Delete Accounts

2.    Enter Beginning Balances

ARE Add beginning balances as invoices. (This is a one-time entry.)

3.    Charge/Credit/Payment to A/R at Point of Sale

Charge/ Credit At the Sub-Total screen, press "<F5> House Charge" to charge or credit an account.

Payment At the "Item #" field, enter the payment amount, press <Page Up> (or enter </> and press <Enter>) for "Department & Miscellaneous Keys," and choose "#46 Pay on Account."

4.    Post Charges/Credits/Payments to A/R Accounts

SLAR This program posts activity to the individual accounts. Run daily, unless closing out month on A/R.

5.    To Check Balance on A/R Account

ARI Current Inquiry (Balance as of the last SLAR run. Run SLAR daily, unless Closing the month.)

ARHI History Inquiry (All invoices, payments, credit memos from prior months, unless they have been purged.)

6.    To Manually Post Adjustments/Payments to A/R Accounts

ARE
Post manually to A/R accounts (Payments default as credits; adjustments default as debits. Use a minus for credits on adjustments. Goes directly onto the account. You need to ring up batch total on acct.#100001 at the Point of Sale so it will be reflected on Z-Tape and Sales Journal.)

7.    End of Month

SLAR
Run SLAR to post the charges/credit/payments not already posted to A/R. Do not run SLAR again until statements have been printed, ARHE has been printed, and ARSM has been run.

ARA Run the A/R Aged Balances, "Monthly" option. (Must be Monthly) Re-run if any changes are made to the accounts after the first run

ARIP
Reprint any invoices needed. (Must have statement code of "Invoice Needed" on the account before invoices are charged.)

ARS
Print the Statements.

ARHE History Extract. (Must be run.)

ARSM Set up for new month. (Must be run.)

(You are now ready for the next month and may run SLAR to post charges, credits, and payments. These are held in a file, and all activity since the last time SLAR was run will be posted.)

8.    A/R to General Ledger

The Accounts Receivable information is sent to the General Ledger with the Sales Journal information.

SLP Choose "Yes" at the "Send Totals to G/L" field.

Charge/ Credit	At the Sub-Total screen, press "<F5> House Charge" to charge or credit an account.
Payment	At the "Item #" field, enter the payment amount, press <Page Up> (or enter </> and press <Enter>) for "Department & Miscellaneous Keys," and choose "#46 Pay on Account."