Cash Register Config

Enter your store’s number, and select Continue=F5.

Change Store Name

Enter or change the name of store.

Depts 1-8

Set up or change Departments 1-8

• Desc - Enter the name of department.
• Rev# - Enter the general ledger income account number for the department.
• CGS - Enter the cost of goods sold percentage to be taken out of inventory.  If not an inventory item, leave at zero.
• CGS# - Enter the cost of goods general ledger account number.  If not an inventory item, leave at zero.
• Inv# - Enter the inventory general ledger account number.  If not an inventory item, leave at zero.

• Mail - Enter the number “1” to tie sales to mailing list names and for calculation of In-Store Coupons.  A “0” in this field will not track sales for mailing list and coupon purposes.

• Tx - Enter the taxable rate of the department (Tax Rate 1,2,3,4, or 0 if not taxed.)

• Turn - Put in the "Turn Number" that corresponds to one of the eight turnover tables set up in SYS, Config File, Change Misc. Configurations, numbers 2029 thru 2036.  This sets the min/max based on the last six months of sales.

Note:    If you will be using the IVHR “Weekly with Min/Max Changes,”  the number “9” in this field, sets the min/max to the last eight weeks of sales.  This requires that you do the weekly history roll.

Note:    “0” in this field exempts the entire department from min/max changes through IVHR.

• Dup - Enter whether to make duplicate sales for item just rung up.  Y/N.
• Msc - All will be "N," except: 

a.    "V" for video rentals department.

b.    "X" to exempt from adding to In Store coupon purchase accruals.

Example:    If Department #1 is for “Concert Tickets,” the store wouldn’t want those purchases to accrue toward the next In Store coupon.

c.    "D" to disable department key.

Note: If an SKU item is sold and assigned to a department that has been disabled, it will still allow the SKU sale.

• Dis - You may enter a discount percentage amount here to put the entire department on sale.
• FB - Any department that you do not want a Frequent Buyer discount to apply, enter an "N" in this column.
• Fore - The default ".00" will base the Sales Forecast Report on the previous 3 months of sales.  You may override the default by entering a percentage increase or decrease to base the report on, regardless of the past 3 months, to allow for unusual sales figures for the same period the previous year.
• Footage - Entering the linear footage of a department, allows you to take advantage of the Sales Per Linear Foot feature in the CHART program.

Select F5-Options to Save the entries.  "Do you wish to update the G/L?" will be displayed.  Yes will change the account name on G/L income accounts as entered in the description field and will check to make sure all G/L numbers are set up in the general ledger.  If not, you will need to go to GLM ("General Ledger Maintenance") and enter the accounts.

Depts 9-16, Depts 17-24, Depts 25-32, Depts 33-40, Depts 41-48

(Same as departments 1-8.)

Pay Types & Misc

• Tax 1, 2, 3, 4, and Other Tax - Enter the general ledger liability account number for sales tax payable.
• House Charges - Enter the general ledger asset account number for accounts receivable trade.
• Rec. on Account - Enter the general ledger asset account number for accounts receivable trade.
• Layaway - Enter the general ledger asset account number for layaway.
• Pay on Layaway - Enter the general ledger asset account number for layaway.
• Cash - Enter the general ledger asset account number for cash checking account.
• Checks - Enter the general ledger asset account number for cash checking account.
• Returned Checks - Enter the general ledger asset account number for accounts receivable returned checks.
• Cust. Deposits - Enter the general ledger liability account number for customer deposits.
• Gift Cert Sold - Enter the general ledger liability account number for gift certificates.
• Gift Cert Redeem - Enter the general ledger liability account number for gift certificates.
• Misc Revenue - Enter the general ledger income account number for other income.
• Short/Over - Enter the general ledger expense account number for short/over.

Select F5-Options to Save the entries.

Coupons & Discounts

 

• Discounts - Enter the discount descriptions, customized according to your needs, and enter the general ledger expense account number for discounts given.

Note:    In the future, stores may want to be able to give away coupons over the Internet.  To be able to prevent coupons from being used over and over by a particular customer, you would need to associate a discount type at POS as a coupon type that needs validation.  The seventh “Coupons & Discounts” type position would allow you to do that.  Also, SYS, Config File, Change Misc. Configurations, number 4039 should be set up to indicate whether the coupon is allowed to be used only one time, or multiple times.

Example:  A store might send everyone on its mailing list a numbered Internet coupon good for $5.00 off the next purchase of $25.00, such as Coupon #25.  When the coupon is redeemed at POS, the $5.00 discount should be applied to the “Internet” discount type; thereby validating Coupon #25 as having been used.

• Store Coupons - Enter the general ledger expense account number for coupons.  Store coupons are not taxed, unless SYS, Config File, Change Misc. Configurations, number 4024 is set to "A."
• Manufacturer Coupons - Enter the general ledger expense account number for coupons.  Manufacturer’s coupons are set up to be taxable or not in the SYS, Config File, Change Misc. Configurations, number 4024, "Tax Manufacturer’s Coupons?" "A" taxes manufacturer and store coupons.

Select F5-Options to Save the entries.

Paid Outs

There are six paid out fields that you may configure.  Enter the description and general ledger expense account that corresponds to the paid out field chosen.

Select F5-Options to Save the entries.

Credit Cards/Credits

Enter the type of credit cards that you accept and the description of in-store credit, if offered.

Enter the general ledger asset accounts where the deposits for the cards will be sent or the general ledger account for in-store credits.

Select one of the routines used at the POS:

• Manual - Manual entry of credit card number, name, and date.
• No Action - Ring up as a credit card sale without having to enter documentation.
• Slot - Use slot reader to enter card number, name, and date.
• Electronic Verification - Send credit card information electronically to processing center.
• In Store Credit - Non-cash refunds, giveaways, etc.
• Disable – Function disabled.

Select F5-Options to Save the entries.

After choosing to Save, "Do you wish to update the general ledger?" will be displayed. Select Yes and the general ledger account numbers for the cash register departments you have entered will be changed to the description entered here.

QuickBooks

The optional BSMGR Quick Books interface is designed for stores who have purchased QuickBooks software and desire the sales journal detail to be exported directly into QuickBooks.  More detailed instruction for the QuickBooks interface is available by clicking on the “Tutor” toolbar icon, choosing BSMGR tech documents and then viewing/printing “QuickBooks link from RMS”.  Using the BSMGR QuickBooks interface requires the user to “set up a link” between BSMGR and QuickBooks by going through the various point of sale and sales journal accounts and linking them to their various QuickBooks equivalents. Here are a few screen captures: