ARS - CUSTOMER STATEMENTS

You may print Accounts Receivable Statements in Zip Code Order or Numerical Order.

Enter a Y if you have run the ARA Aging Report. Note: You Must run the ARA Monthly Aging Report for ALL customers before printing NEW statements. Then the following message is displayed:

Enter C to create new statements. Then the choice to print in Zip Code or Numeric Order is displayed. Enter Z for Zip Code Order. "Now Creating Statement Files," will be shown. Then will ask for the Statement Date, Comment, and if you wish to start with a particular customer. N will print statements for all customers who have a balance. Y will print statements for selected customers.

To start printing with a particular customer, enter the "Start with Customer" account number, press <Enter>. The customer’s name will be shown. Then enter the "Print to Customer" account number. The "Print to Customer" Number should be the NEXT account after the last one you want to print. If you are only printing one statement, you may enter the "Start with Customer" and the "Print to Customer" as the same account number.

 

To reprint the Accounts Receivable Statements for the previous month.

You MUST have run the ARA monthly report before printing statements. You do NOT need to run the ARA Aging Report to REPRINT statements, but you must answer Y to this question. Then the following message is shown:

Enter R to reprint last month’s statements. "Now Creating Statement Files", will be shown. Then will ask for the Statement Date, Comment, and if you wish to start with a particular customer. N will reprint statements for all customers who had a balance. Y will reprint statements for selected customers. Note: If the previous month’s statements were printed in Zip Code order, they will be reprinted in Zip Code order; if the previous month’s statements were printed in numerical order, they will be reprinted in numerical order.

To start reprinting with a particular customer, enter the "Start with Customer" account number, press <Enter>. The customer’s name will be shown. Then enter the "Print to Customer" account number. The "Print to Customer" Number should be the NEXT account after the last one you want to print. If you are only reprinting one statement, you may enter the "Start with Customer" and the "Print to Customer" as the same account number.

Printing NEW Statements bring up the following screen:

You Must run the "ARA" Monthly Aging Report before you run statements.

Statements will be printed according to the codes set up in ARM, Statement Code.

Space - Statement;
N - No Statement;
I - Invoices Needed, Statement printed;
C - Cash Only, Statement printed;
D - Written Off, No Statement printed.

Enter the Statement date: The cut-off day for Accounts Receivable.

"Comment"-The comment entered will be printed at the bottom of all the statements.

You may print as many test patterns as needed on dot-matrix printers. (Laser printers do not ask for test pattern.) The test pattern is printed on the first line at the very top of the statement. The test pattern will print 11111’s, then 22222’s etc. Any adjustments to the placement of the paper should be made at this time taking the printer off line. Do NOT turn off the power to the printer as you will lose the information sent to the printer to set the form length and font.

Do you wish to start with a particular customer? "N" will print statements for all customers who have a balance. Accounts with a credit balance will only be printed if you have a "Y" on "ARHD" Print Credits. "Y" will give you choice to enter customer number to start and ending customer number.

Statements may be re-printed. Or Statements may be started and ended with particular customers.
Pressing <Enter> for ending customer will put 9’s and print to the end of the statements.

All OK?

Entering "Y" will print the statements.
Entering "N" will give you the option to change information.
Entering "C" will cancel the program.

After the statements are printed the following message appears on your screen.

 

This is a reminder for you to run the "ARHE" report. You may change your paper and print at this time, or put "N" and print later. See "ARHE" for instructions. This program can only be run "ONE" time and has to be run before you run "ARSM" Set up for new month. Do not run again if run at this time.

Choosing "Y" to the above gives you the following screen:

This will take you into the "ARHE" program.