Miscellaneous Configuration Numbers 3000-4029

3000    Num months to keep paid A/P invoices on file? 1-60

When the program APVE ("Delete old Invoices") is run, it will keep the paid invoices/credit memos on computer for the number of months entered here.  You can view them using the API ("Accounts Payable Inquiry") program

4000    Calculate CGS in SLP? Y/N

"Y"	Will calculate the Cost of Goods in the SLP ("Sales Journal") program.
"N"	Will not calculate the Cost of Goods in the SLP program.

4001    Display A/R Credit Info in POS?

"Y"	A/R credit information will be displayed on the screen during a Point of Sale transaction.
"N"	A/R credit information will not be displayed.

4002    Print CrCrd# on Sales Tape

"Y"	Credit Card numbers will print on sales tapes.
"N"	Credit Card numbers will not print.

4003    Save all P.O.S. Transactions? 

"Y"	Transactions will be saved for viewing through the SLTR (“Sales Transactions”) program.
"N"	Transactions will not be saved for viewing.

4004    Tab to Area Code at P.O.S.?

"Y"	The cursor will stop at the “Area Code” field, where you may change the default area code.
"N"	Allows you to skip past the “Area Code” field.  This is handy when the default area code applies to the majority of your customers.

4005    Non-Inventory Database Params

Used to set up parameters for using the database to ring up non-inventory items.

Enter “Y” at the “Read Database for Non-Inventory Items?” field.  Then enter the appropriate department numbers in the other fields.

At POS, a non-inventory item found in the database will ring up with an asterisk (*) preceding the item description and the sale will go to the appropriate department as set up here.

4006    Sltape export file name.

• Leave blank to send the SLTP ("Cash Register Tapes") report to the printer.
• Enter <SLTAPE> to send to file.
• Enter <NONE> if you do not want to print or send to a file

4011    Message 1 on receipt printer.

Enter whatever you wish to print at the end of the sales receipt on any or all three lines.

4014    Address 1 on receipt printer.

Enter the address and telephone number of your bookstore.

4015    Refund Gift Cert Balances under________.

When the balance of a redeemed gift certificate is below the amount you have entered here, it will be refunded automatically at the time the gift certificate is redeemed.

4016    Log Mail List Skips at POS

"Y"	Allows you to log the identification of employees who skip the mail list phone information request.  This information will print out on the grand total Z-tape.
"N"	The information will not be logged.

4017    Ask telephone # (B)efore or (A)fter sale at POS.

"B"	Will ask for telephone number before the sale.
"A"	Will ask for telephone number after the sale.
Leave Blank	No telephone number prompt.

4018    SoundScan categories: Ex. 013026 means 13 thru 26.

Enter range of categories to send sales information to Spring Arbor for "Sound Scan Reporting" or for "Vital Titles Reporting."   (Vital Title Reporting will need all categories, so enter 001199 for Vital Titles.)

1.	Enter the range of categories you will be reporting on this SYS Config line 4018 before sales are made.
2.	Run the SLIV ("Post Sales from POS") program to pull reported items.
3.	Run the SOUNDSC program from the "Enter Program Name" prompt to prepare the file for transmission.
4.	Under “Utilities” on the menu bar, select “Operating System,” and at the system prompt, type ARBOR and press <Enter>.  Then choose "Send Sound Scan Information."

Note:   You must set line 4032 ("Use Real Time Processing? Y/N/R") to "Y" or "N" in order to be able to send Vital Title information to Spring Arbor.

4019    Company number in sales journal.

This number is used in SLE ("Sales Journal Entry"), SLP ("Sales Journal Print"), SLT ("Total Sales Journal"), etc.  It must be the same number as the general ledger "Store Number" in SYS, Config File, Cash Register Config.

4020    Use dedicated charge printer at POS.

"Y"	Will send A/R charges to a dedicated charge printer.  Printer will need to be set up in the Environment or at the workstation.
"N"	Will not send charges to a dedicated printer.  Will print on the receipt printer.

Note:   This line MUST be set to "Y" or "N."  Cannot leave blank.

4021    Print salesperson totals on Z-Tape? Y/N

Prints the total sales for the day for each salesperson on the Z-Tape if a "Y" is put here and a "Y" is also put on line #4027, "Prompt for Employee #?"

Must use a two-digit number at the end of employee name, up to #24.

4022    Ask for add’l sales tax exempt info at POS? Y/N

Put a "Y" if you have to indicate to the state why each sale was tax exempt. (i.e. Colorado)

4023    Gift certificate routine? Y/N

"Y"	Will bring up the routine to set up a gift certificate.  A number will be assigned to the gift certificate to be used when gift certificate is redeemed.
"N"	Will not assign the gift certificate a number to be used when gift certificate is redeemed.

4024    Tax Manufacturer’s Coupons? Y/N/A

"Y"	Will tax manufacturer’s coupons.
"N"	Will not tax manufacturer’s coupons.
"A"	Will tax all coupons and all discounts.

4025    Ask for check number? Y/N

"Y"	Prompts for check number and prints check number on sales receipt, when transaction is paid by check.
"N"	Will NOT prompt for check number.

4026    Ask emp only once? Y/N

When a POS terminal is used exclusively by one employee, the "Passcode" and "Employee #" fields will be skipped after the first sale until POS is exited, if this configuration is set to "Y."

4027    Prompt for employee #? Y/N/P

"Y"	Prompts for employee number when starting a sales transaction at POS.  Will default to last number entered.
"N"	Will NOT prompt for employee number.
"P"	Prompts for employee passcode.  You set up the passcodes by entering <EMP> at "Enter Program Name," enter your system password, and then select the "Add/Change/Delete" option.

4028    Number of Z-Tapes (1-9).

• Enter "1," and one Z-Tape will give totals of all registers added together.
• Enter the number of POS stations, and each register will total separately, then give combined totals of all registers

4029    Print video terms? Y/N

• Enter a "Y" and press <Enter> to bring up the "Video Terms" screen, where you may enter the terms you want printed at the bottom of the sales receipt when a video is rented.

• Enter an "N" for no terms to be printed.