APE

OFFICE CHECK

Enter and Pay Invoice:

This option is for entering an invoice that has not previously been entered on the computer and for marking paid with an office check. You also have the option to print the check.

Enter the same as a regular Invoice entry; however, when you pass the "Status" field, the cursor will move to the "Check #" and the "Ck Date" fields.  Enter the office check number and date.  If a discount is taken, it will have to be entered manually.  Make sure the net amount equals the amount paid on the check.

Options=F5

Mark Existing Invoices as Paid:

At the Invoice entry screen, enter the "Vendor No" or press <F3> to look up.  Press <Enter>.  The vendor name will display.

Enter the invoice number, and press <Enter>.

a.    At the message window, select No.

b.    The next window will have fields for entering the amount you wish to pay and for entering a number for an invoice you wish to create for the balance.

When marking the invoice paid, enter the check number and the check date.

Options=F5

Select Options=F5 to accept the information.  A message, "Remember, these entries must be made manually in the check book. Use the APCB programs to do so!", will be displayed.  Select OK.  G/L entries will be made when GLAP is run by check date.

Mark existing Cr. Memo as Used

At the Credit Memo entry screen, enter the "Vendor No" or press <F3> to look up.  Press <Enter>.  The vendor name will display.

Enter the "Credit Memo #" and press <Enter>.

a.    At the message window, select No.

b.    The next window will have fields for entering the amount you wish to use (must be less than zero) and for entering a number for a credit memo you wish to create for the balance.

When marking the credit memo used, enter the check number and the check date.  G/L entries will be made by check date when GLAP is run.

Options=F5

Select Options=F5 to accept the information.  A message, "Remember, these entries must be made manually in the check book. Use the APCB programs to do so!", will be displayed.  Select OK.  The batch total will be ZERO and there will NOT be a printout. This credit memo has already been expensed when entered on APE.