APDD - PAY BY DUE DATE

To open APDD, press <Alt M> ("Menu") and follow the Menu path illustrated below, then press <Enter>, or simply enter <APDD> in the "Enter Program Name" field and press <Enter>.

APDD is a program that tags invoices to be paid through a certain date and/or discount due date.  A pre-check write audit is printed.

• Invoices may be edited through the APBI ("Pay By Invoice") program before the checks are written.
• Invoices may be untagged using the APUL ("Accounts Payable Utilities") program.

Enter the invoice "Date to Pay Through," then enter the invoice "Discount Due Date."  Select OK and all invoices due through the dates entered will be tagged.  If the discount due date on an invoice has passed, the discount will not be taken.

A message window will be displayed asking, "Do you want to print a pre-check listing?"  Select Yes, and you can review the information before printing the actual checks.  This pre-check write audit will print the vendor number and name, date the invoice/credit memo was entered, PO number, reference date and number, due date, gross amount, discount, and net amount due.  Check totals for each vendor will be shown as well as the total due for all checks.

Note:   You should always print checks the same day that you extract items for payment.