System Configuration - SYS (version 5.xx)

Bad Checks & Licenses
Novelty Price List
30/60/90 Day Letters
Config File
Environment
Phone Numbers

Bad Checks & Licenses

• You may enter customers who have insufficient checks on this file so that they may be viewed at the Point of Sale when customer pays with a check. Use the first eleven lines for returned checks. These will be displayed on the Point of Sale screen when accepting a check as payment if you have set the SYStem Config File, #5, Line 305 = Ask for Check Number Y/N to "Y", and Line 306 = Display Hot Checks Y/N/H to "Y" or "H". Press <Esc> and (S)ave.
• You may enter license numbers of customers who have insufficient checks on lines twelve through one hundred ninety-nine. The license number may be sixteen characters long. Do not enter any other information in the sixteen characters. You may enter the name after the sixteenth character. The numbers will be checked at the Point of Sale. You will need to set SYStem Config File, #5, Line 305 to "Y", and Line 306 to "H". When accepting a check as payment at the Point of Sale, a window will display asking for the check number, enter the check number and press <Enter>, then Enter Dr. License # will be displayed. Enter the drivers license number and the file will be checked for that number. If found, a warning box will be displayed telling you this customer has bad checks on file. Press <Esc> and (S)ave.

Feature No Longer Used

The Publisher/Vendor List is now called by another program, IVVM. Press <F1> and enter the vendor name and a list will be displayed. Highlight one needed and press <Enter>. May also be accessed from the Menu Bar® View® Publisher List.

Novelty Price List

Edit this file to include prices for Novelties, etc. This file is 77 characters wide and 259 lines long. At the Point of Sale, press <F5> for Miscellaneous Options and choose <F6> Price Look Up. This file will be displayed to check on price of items. You must edit this file periodically to keep prices current. Press <Esc> and (S)ave.

30 / 60 / 90 Day Letters

Edit the 30 / 60 / 90 day letters to print what you wish to say. The file is 76 characters wide and 20 lines long. When you run the program ARD = Delinquent Letters, these are the letters that will print. Press <Esc> and (S)ave.

Config File

1. No Longer Used - Do not use this file to change configurations. Use #5 Change Miscellaneous Configurations.

2. Change 199 Categories - Enter up to 199 categories for your store. These are tied to the twenty-four departments on your Point of Sale. Keep like categories together so you may print out a series of like categories when printing your inventory. Example: Book categories could run from 1-50, Music from 75-100. You could leave a few categories blank to be used to add new categories at a later date. Enter the name of the category, then enter the department on the Point of Sale that it is tied to. To exempt the category from turnover analysis, put an X following the department number. Entering a two digit number under Ds will put the entire category on sale at the discount percent entered.

3. Cash Register Config - Enter your store’s number <Enter> and you may change the stores name, twenty four cash register departments, pay types and miscellaneous departments, paid outs, and credit cards. Enter your store’s number and the following options will be displayed.

O p t i o n s 1 = Change Store Name 2 = Configure Depts 1 - 8 3 = Configure Depts 9 - 16 4 = Configure Depts 17 - 24 5 = Configure Pay Types & Misc. 6 = Configure Paid Outs 7 = Configure Credit Cards <Esc> for Options

1 = Change Store Name - Allows you to enter or change the name of store.

2 = Configure Depts 1 - 8 - Allows you to set-up or change Departments 1 - 8

# - The Department # on the Point of Sale.
Desc - Enter the name of Department.
Rev# - Enter the General Ledger Income Account # for the Department.
CGS% - Enter the Cost of Goods Sold % to be taken out of inventory.
CGS# - Enter the Cost of Goods General Ledger Account Number.
INV# - Enter the Inventory General Ledger Account Number.
Mail - Enter the Number code 1-8 that ties sales to Mailing List Names.
Tx - Enter if the Department is Taxable (Tax Rate 1, 2, 3, 4 or zero for not taxed).
Item - Enter whether or not to ask for item # Y/N.
Dup - Enter whether to make duplicate sales Y/N.
Msc - All will be "N" except "V" for video rentals.
Dis - You may enter a discount amount here to put the entire department on sale.
Future - Future Use.

 

3 = Configure Depts 9 - 16 - Allows you to set-up or change Departments 9 - 16 same as Departments 1 - 8.

4 = Configure Depts 17 - 24 Allows you to set-up or change Departments 17 - 24 same as Departments 1 - 8.

Note: Do not put the Video Rental Department on Departments 1, 4, 5, 6, 7, or 10.
On the Video Rental Department, put a "V" in the "Msc" field.

5 = Configure Pay Types & Misc.

Tax 1, 2, 3, 4, & Other Tax - Enter the General Ledger Liability Account # for Sales Tax Payable.
House Charges - Enter the General Ledger Asset Account # for Accounts Receivable Trade.
Rec. on Account - Enter the General Ledger Asset Account # for Accounts Receivable Trade.
Layaway - Enter the General Ledger Asset Account # for Layaway.
Pay on Layaway - Enter the General Ledger Asset Account # for Layaway.
Cash - Enter the General Ledger Asset Account # for Cash Checking Account.
Checks - Enter the General Ledger Asset Account # for Cash Checking Account.
Returned Checks - Enter the General Ledger Asset Account # for Returned Checks.
Cust. Deposits - Enter the General Ledger Asset Account # for Customer Deposits.
Gift Cert Sold - Enter the General Ledger Liability Account # for Gift Certificates.
Gift Cert Redeem - Enter the General Ledger Liability Account # for Gift Certificates.
Store Coupons - Enter the General Ledger Expense Account # for Coupons. Store Coupons are not taxed.
Manufact Coupons - Enter the General Ledger Expense Account # for Coupons. Manufacturer’s Coupons are set up to be taxable or not in the SYStem® Config File® #5® Line #304 = Tax Manufacturer’s Coupons? Y/N:
Misc Revenue - Enter the General Ledger Asset Account # for Cash Account.
Discounts - Enter the General Ledger Expense Account # for Discounts given.
Short & Over - Enter the General Ledger Expense Account # for Short & Over.

6 = Configure Paid Outs

There are six Paid Outs you may configure. Enter the Description and General Ledger Expense Account that corresponds to the paid out.

7 = Configure Credit Cards

Routine: (N) (Y) (S)lot (D)isable

Enter the type of credit cards that you accept. Enter the General Ledger Asset Account where the deposit for the card will be sent. Enter the routine used at the POS: "N" not used; "Y" enter credit card #, name, & date manually; "S" use slot reader to put in card #, name, & date; "D" to disable function; "E" to send electronically.

4. Change 24 Video Departments - Enter up to twenty-four Video Departments. The department name may be up to thirteen characters long. The departments divide your video rentals into categories that you enter when putting your videos on the computer. They allow you to print a video list by category.

5. Change Miscellaneous Configurations - These configurations allow you to customize settings for your store. You will need to read through them and decide on settings for your store. Enter the field number you want to change and press <Enter>. The cursor will go to the field number or a window where you may enter settings will be displayed. Make the entry change(s) and press <Enter> or, if in a window, press <F1>. Press <Esc> to exit the program. Be sure and (S)ave if changes have been made. If the changes affect the Point of Sale, you must go out of the Point of Sale and back in for the new configurations to be in effect.

Environment

There are a multitude of entries in your environment file. Some of these are pre-set so you need not be concerned about them. As changes are needed, we will send information on what to enter or change. (S)ave if changes have been made. You must exit out of Bookstore Manager for the changes to become effective.

Phone #’s

You may enter names and telephone numbers on this file with information you may need. The file is seventy-six characters to a line and one hundred ninety-nine lines long. (S)ave if changes have been made.