"B" will ask for telephone number before the sale. "A" will ask for telephone number after the sale. Leave blank to not prompt for telephone number.

201 = Soundscan Categories: Ex. 013026 means 13 thru 26: 057077

Enter range of categories to send sales information to Spring Arbor for Sound Scan Reporting or for Vital Titles Reporting. (Vital Title Reporting will need all categories so enter 001199 for Vital Titles.)

To do so, follow these instructions.

1. Enter the range of categories you will be reporting on line 201 before sales are made.

2. Run the "SLIV" program to pull reported items.

3. Run the "SOUNDSC" program at a Select Option Prompt to prepare the file for transmission.

4. Run the "COMM" program - choose "Spring Arbor". Then choose "Send Sound Scan Information"

Note: You must set Line #312 = Use Real Time Processing? Y/N/R: to "Y" or "N" to be able to send Vital Title information to Spring Arbor.

202 = Company Number in Sales Jrnl : 01

This number is used in "SLE", "SLP", "SLT", etc. Must be same number as the G/L Company # in "SYS" Config #3 Cash Register Config.

203 = Use Dedicated Charge Printer at P.O.S.? : N

"Y" will send A/R charges to a dedicated charge printer. Printer will need to be set up in the Environment

or at the workstation.

"N" will not send charges to a dedicated printer. Will print on the receipt printer.

This line MUST be set to "Y" or "N". Cannot leave blank.

204 = Print Barcodes on Labels? (Yes='BAR') : BAR

Enter "BAR" to print the bar code as well as the item number on labels. Can be scanned at P.O.S.

Note: This setting only affects IVBC. See line # 501

205 = Price printed on labels? Y/N : Y

"Y" will print the price on labels.

206 = Print Barcodes Labels for Special Orders? : N

"Y" will print labels for items that have been Special Ordered.

207 = Default Code on Mailing List : I

Allows a default code on mailing list names if a comma is entered when you add a name to the list. When you add a name without a comma, it assumes it is a church and defaults to a "C" in the code space. When you add a name and use a comma, it will default to the code entered here. You can override this default when name is entered on the mailing list. We recommend you use some code here.

208 = Num Months to Keep Received Special Orders : 12

Will keep Special Orders up to 18 months when you run the "IVSD" program to delete received Special Orders. Note: You can run the "IVSP" report and see what items are most often special ordered and determine if you might want to start stocking the items before deleting.

209 = Default Area Code on Mailing List : 915

Enter the area telephone code for your area. This can be overridden by using the arrow to left key.

210 = Your Stores SAN Number : 1805770

Enter the Standard Address Number for YOUR store. You can find your number in the CBA member directory if you are a member of CBA. If not, call Bowker (908-665-6770) to find out you SAN number.

211 = Hot List Parameters (Ex. 01,10,15,20,25) : 01,10,10,15,20

The first set of numbers mean you have to have sold more than one of an item to be listed in the Hot List.
(When a system is new, you may set these numbers to 00 for the first four months and it will turn off the system.)
The next four sets of numbers means the number of items sold times the stocking level for the number of days you have had the item in stock.
These numbers correspond to 30,60,90 and 120 days. Items that meet the above parameters will be listed on the "IVHT" report Hot Selling Items.

212 = Verbose Mode for Testing E.O. 0=off 1=on : 0

Normally turned off. "1" will turn on the verbose mode so testing can be done for electronic ordering.

213 = Num Months to Keep Paid A/P Invoices on file? 1-23: 23

When the program "APVE", A/P vendor edit is run, it will keep the paid invoices on computer for the # of months entered here.
You can view them using the "API" program.

214 = Print Salesperson Totals on Z-Tape? Y/N : Y

Prints the total sales for the day for each salesperson on the Z-Tape if a "Y" is put here, and a "Y" is also put on line #307, Prompt for Employee #.
Must use a two digit number at the end of employee name, up to #19.

215 = Mix Tickets and Barcodes? Y/N : Y

"Y" Allows price tickets as well as barcode labels to be printed.

216 = Ask for Additional Sales Tax Exempt Info at POS : N

Put a "Y" if you have to indicate to the state why each sale was tax exempt. (i.e. Colorado)

217 = Enter your Modem’s Communications Port : 2

Enter the Port # where you modem is connected.

218 = Enter Modem’s Baud Rate : 9600

Valid rates include : 1200, 2400, 9600, 1440 (=14,400), 1920 (= 19,200), 3840 (=38400), 5760 (=57,600)

A field of your choice may be included on barcode/price labels.

• "C" will print catalog number
• "A" will print Alternate Category
• "S" will print Sale Price (if on Sale) will print "Sale $XX.XX"
• "M" will print Miscellaneous field
• "I" will print invoice number
• "2" will print the U.S. retail price and also the Our Price #1. Will print "Reg: XX.XX and Ours: XX.XX"
• "L" will print the information in the location field

302 = Add Special Orders to In-Stock? Y/N : Y

"N" will NOT add special order amounts to the on hand field when the order is merged.

"Y" will add all Special Orders into amounts on hand UNLESS the special order is PAID. For this to be effective special orders must be made through the "IVSO" program and must be included on an order automatically or added by pressing <F4> to add special orders.

303 = Gift Certificate Routine Y/N : Y

"Y" will bring up the routine to set up a gift certificate. A number will be assigned to the gift certificate to be used when gift certificate is redeemed.

"N" will not assign the gift certificate a number to be used when gift certificate is redeemed.

304 = Tax Manufacturer’s Coupons? Y/N (A)ll : Y

"Y" will tax manufacturer’s coupons.

"N" will not tax manufacturer’s coupons.

"A" will tax all coupons and all discounts.

305 = Ask for Check Number? Y/N : Y

"Y" Prompts for check # and prints check # on sales receipt when transaction is paid by check.

"N" will NOT prompt for check number.

306 = Display Hot Checks? Y/N/H : H

"Y" Prompts for check # and displays list of hot checks of customers who have bad checks on file entered on "SYS" Bad Checks / License. Must have line 305 set to "Y".

"N" will not display list of hot checks on file and will not ask for check number.

"H" Will prompt for check #, and then license # when a customer pays with a check. The system will check the license numbers that are on file and, if number is found, will bring up a window telling you that this customer has bad checks on file.

307 = Prompt For Employee #? Y/N/P : Y

"Y" Prompts for employee # when starting sales transaction. Will default to last # entered.

"N" Will NOT prompt for employee #.

"P" Prompts for employee passcode. You set up the passcodes by entering "EMP" at a Select Option Prompt.

308 = Number of Z Tapes (1-9) : 1

"1" One Z-Tape will be totals of all registers added together.

Enter the number of P.O.S. and each register will total separately and then give combined totals of all registers.

309 = Print Video Terms? Y/N : Y

"Y" Prints video terms you have entered on the Video Contract Screen that is displayed when you enter a "Y" and press <Enter>:

Video Contract Screen Line #1: ALL OVERDUE VIDEOS ARE SUBJECT Line #2: TO LATE FEES OF $1.00 PER DAY Line #3: NAME:______________________________ Line #4: PHONE:_____________________________ <F1> = Prv. Screen

Enter your Video Terms on the four lines shown. These lines will print at the bottom of sales receipt when video is rented.

"N" Video terms are not printed.

310 = Print Layaway Terms? Y/N : Y

"Y" Prints layaway terms you have entered on the Layaway Contract Screen that is displayed when you enter a "Y" and press <Enter>:

Layaway Contract Screen Line #1: LAYAWAYS ARE REQUIRED TO BE Line #2: PAID IN FULL WITHIN 90 DAYS Line #3: NAME:_____________________________ Line #4: PHONE:____________________________ <F1> = Prv. Screen

Enter your Layaway Terms on the four lines shown. These lines will print at the bottom of sales receipt when layaway is set up.

"N" Layaway terms are not printed.

311 = Use Price Verification Screen? Y/N/R : Y

"Y" Will let you verify price and change up or down. If you change the price up, it will change the price in the inventory; if you change the price down, it will not change the price in the inventory. If item is on sale, will have an asterisk by the price.

"N" Will not verify price.

"R" Will let you verify price and change prices up or down, but will RETAIN the original price on inventory.

312 = Use Real Time Processing? Y/N/R : R

"Y" Takes items out of inventory as they are sold. All inventory items sold will be printed on the "SLIV" report with "R" for real time by them. (Note: If using Spring Arbor’s Vital Title Program, you must set to "Y",)

"N" Items will NOT be taken out of inventory until the "SLIV" program is run.
All inventory items sold will be printed on the "SLIV" report.

"R" Takes items out of inventory as they are sold. Only items sold with zero in the on hand field will be printed on "SLIV".

313 = Keep IVO Records after Merging? Y/N : N

"Y" Items on a purchase order will still be on the order after merging. They will have an asterisk to the left of the item number if item has been merged.

"N" Items will be deleted from a purchase order as they are merged.

314 = Use the 'X' or '0' on ISBN Numbers? X/0 : X

"X" If you use item numbers with X.

"O" If you change the X to zero on item numbers.

315 = Default for item published? (IVPR) Y/N : Y

"Y" To default the item published field to "Y" when merging individual items on a purchase order.

"N" To default the item published field to "N" when merging individual items on a purchase order.

316 = IVM to Update BSMGR Database? Y/N : Y

"Y" Will add items to BSMGR Database when you enter items not found in the database on "IVM"

"N" Will NOT add items to BSMGR Database.

317 = Code for IVMAST Input-Output : Y

Always enter "Y" except if otherwise instructed.

318 = Print Discont Items on Inventory Reports? : Y

"Y" Will print discontinued items on "IVP" reports. "N" Items will not be printed.

"P" If you have a parallel receipt printer.

"S" If you have a serial receipt printer.

402 = Cash Drawer Type? 1/2 : 1

403 = Printer Emulation for 'LO'? E/I/O/F/H : H

"LO" is the printer for reports.

• E = Epson Compatible
• I = IBM Compatible
• O = Okidata Model 182
• F = Fujitsu
• H = HP/HP Compatible Laser

404 = Always Reset Printer? Y/N : Y

405 = Font Type? H/U : U

406 = Double High Print (IVO)? D=Yes : D

"D" Will print item numbers in double high print on purchase orders, "IVO", so they will fax more readable.

407 = Printer Emulation for FORMS? E/I/O/F/H : H

"FORMS" is the printer for A/P checks, A/R statements, and labels (price/barcode labels and mailing labels)

• E = Epson Compatible
• I = IBM Compatible
• O = Okidata Model 182
• F = Fujitsu
• H= HP/HP compatible Laser

408 = Use Form Feed on Receipt Printer? Y/N : N

Will form feed for printer with perforated paper. Use "Y" if your receipt printer is using 8 1/2 X 11 in. paper.

409 = Do you Use a Blazer Bar Code Printer? : N

410 = Print Name/Address Lines on Refunds in POS? : Y

"Y" will print name, address, and city lines for customer to sign.

411 = Print Receipt (B)efore or (A)fter Subtotal : B

"B" will print the sale transaction as it is rung up.

"A" will print the sale transaction after the transaction is completed.

Items will not be taken out of inventory until after sale is completed either way.

412 = Print labels for Non-inventory Items Y/N : Y

"Y" will allow you to print labels for items on a purchase order that you do not carry in your inventory.

413 = IVUP to change prices in Masterfile? : Y

"Y" Prices will be changed in Masterfile when Price Update, IVUP, is run.

"N" Prices will NOT be changed in Masterfile when Price Update, IVUP, is run.

414 = Number of Barcode strikes 1 or 2? (Dot Matrix) : 2

415 = Save all Invoices for ARIP Reprints? : Y

"Y" A/R monthly invoices may be reprinted for ALL accounts using ARIP #1.

"N" A/R monthly invoices will not be reprinted for ALL accounts using ARIP #1.
Only accounts with an "I" in the Statement Code field will be printed using ARIP #1.

416 = Print Inter-Store Transfers? : Y

For Multi-Stores - "Y" will print the transfers, "N" will not print the transfers.

417 = Print Check/Charge/CrCard detail on Z-tape? : Y

"Y" will print check #’s and amount, A/R invoice #’s and amounts, and Credit Card #’s and amounts on Z-tape.

418 = Print (U)PC or (C)atalog on P.O.’s? : C

"U" will print the UPC barcode on purchase orders.

"C" will print the catalog number on purchase orders.

419 = Use Windows Printer/Spooler option window : N

"Y" will bring up window showing printer, paper size, etc. when a print job is chosen.

"N" will not bring up window.

DOS: Dot matrix printer, enter IVBC.
Note: Always use "IVBC" unless using barcode software from 3rd party vendors or if you are using a HP/HP compatible laser printer.

DOS / Windows: If you are printing Barcodes with a HP/HP compatible laser printer, enter BARCODE.EXE.
Windows 95 may enter START /W BARCODE.PIF.
Also, insert a line in your Environment File that reads BARCODE-OUT 4 0 5 LPT2

• The first # (4) - sets the speed of the printer.
• The second # (0) - can be a number between 0 and 19. This number tells your printer how far down on the page to start printing.
• The third # (5) - Set how far over to print information on label. 0 equals center. LPT2 is the printer name.

UNIX: If you are printing Barcodes with a HP/HP compatible laser printer, enter BARCODE and insert a line in your Environment File that reads BARCODE-OUT 4 0 5 /dev/lp

• The first # (4) - sets the speed of the printer.
• The second # (0) - can be a number between 0 and 19. This number tells your printer how far down on the page to start printing.
• The third # (5) - Set how far over to print information on label. 0 equals center. /dev/lp is the printer name.

502 = (F)req Buyer / (D)isc Rtn : D

"F" Will call up the Frequent Buyer Routine before a sale at the POS. Will also allow you to take a discount on an item and choose the type of discount given.

"D" Will allow discounts to be given and choose the type of discount given, but will discontinue the Frequent Buyer routine.

503 = SLTape Export File Name :

Leave blank to send the "SLTP" report to the printer.
Enter "SLTAPE" to send to file.
Enter "NONE" if you do not want to print or send to a file.

504 = Dictionary Directory :

Leave blank unless using 3rd party dictionary. If using 3rd party dictionary, put the complete path name of the program.

505 = In Store Coupon Parameters :

The first "Y" means YES give coupon. Anything other than "Y" would not issue a coupon.

The next "Y" means Allow multiple coupons. "N" will not allow multiple coupons.

"0500" means give coupons in increments of $5.00

"025" means must purchase $25.00 to use coupon.

"0100" means must purchase $100.00 to issue coupon.

"C" you may limit One Mailing List Customer Code to not receive coupons. Enter the customer code you do not want to receive coupons.
In the Example above, customers with the code of "C" would not receive a coupon.

"Y" will show a window at P.O.S. when customer has earned a coupon. "N" window will not be shown.

Coupon Message: You may enter a message telling when the coupon will be accepted or any other message.

When you allow multiple coupons, in the above example, when the customer purchases over $200.00, the coupon would be for $10.00 toward the next purchase of $25.00 dollars or more.
If you do not allow multiple coupons, it would only print a coupon for $5.00 toward the next purchase of $25.00 or more.

506 = Print CGS on SLTL C/N/B :

"C" will print the Cost of Goods Sold and the Gross Profit on the Z-tape.

"N" will print the Line Item Discounts and the Net amount of Sales on the Z-tape.

"B" will print the Line Item Discounts, the Net amount of Sales, the Cost of Goods, and the Gross Profit.

"Blank" will not print any of the above.

507 = Calc CGS in SLP Y/N : (Active in Vs. 6.0)

"Y" will calculate the Cost of Goods in the SLP program.

"N" will not calculate the Cost of Goods in the SLP program.

508 = Video Membership Required? : Y

"Y" means you will use a video membership number to rent videos. (Video Membership Numbers will be assigned automatically from the mailing list I.D. number and the Accounts Receivable account number.) The mailing list name MUST have a "V" in the Customer Type field.

"N" means you will use a video membership number to rent videos, but the mailing list name does NOT need to have a "V" in the Customer Type field.

509 = Use SPCN # from BSMDATA? : N

This line is used for imputing product from the disk Parable supplies to stores that are Parable stores. If new items have to be entered on inventory, this determines how you want non-ISBN items to be entered. You can choose either SPCN or UPC format.

"Y" means you want to use SPCN numbers.

"N" means you want to use UPC numbers.

510 = Use Dayspring file for Prices : Y

You may scan Dayspring Cards by entering an item on inventory for each price of card sold. Entering a "Y" here will allow you to scan the card and keep up with sales for different priced cards.

511 = Mark Unavail Spl Order C or U : C

Special orders that are unavailable from the vendor/distributor because of being out-of-print or not carried any more by the vendor/distributor:

"C" - A "C"will be put in the status code field of the special order and it may be pulled to be ordered again from another vendor/distributor.

"U" - A "U" will be put in the status code field of the special order and it will NOT be pulled to be ordered from another vendor/distributor.

Enter # 601and the above screen is displayed where you may set up your Sales and Expense Groups to label the information on Bookstore Manager Graphics. (Optional Program).

"Y" will use the Tax Table to figure sales tax on sales up to 99 cents. Tax Rate Table is set up when the Tax Rate is entered on lines 712, 713, 714, or 715.

"N" will not use the Tax Table to figure sales tax on sales up to 99 cents. Will use a Flat Tax Rate.

701 = (L)ifo (F)ifo (A)ve (C)omplete (E)st. : E

Used with "IVT" Inventory Totals program and the "IVP" Inventory Print program.
- The "E" runs fastest.
Only use others when necessary. Example: End of year figures.

• (L)ifo - figures cost of inventory from the invoice history in IVM, Last In, First Out.
• (F)ifo - figures cost of inventory from the invoice history in IVM, First In, First Out.
• (A)verage - figures cost of inventory from the invoice history in IVM, averaging the invoices.
• (C)omplete - figures cost of inventory three ways, Lifo, Fifo, and Average on IVT report.
  (Gives Average on IVP)
• (E)stimated - figures cost of inventory off of your discount and your retail as listed in the IVM.

702 = Add Consignment items for Ordering Purposes : Y

If one item in stock and one on consignment, for ordering purposes, do you wish computer to assume two are in stock?

"Y" will assume two are in stock, in the example above.

"N" will assume one is in stock, in the example above.

703 = Vendor 2 Default for ‘IVM’ : 081

Enter the Vendor/Distributor default number for Vendor 2 field when new items are put on inventory.

704 = Alternate Tax Rate (Zero Filled) : 00000

If you are using the Alternate Tax Rate, enter the rate here.
If you want to use the Sales Tax Table, set Line 705 to "Y" and the Sales Tax Table will be displayed so you may set up the tax up to 99 cents.
If you do not use the Sales Tax Table, a flat rate will be used. The alternate tax rate is used for foreign countries.

705 = Use Alternate Tax Rate? Y/N : N

"Y" will bring up the Sales Tax Table in Line 704.

"N" will not bring up the Sales Tax Table in Line 704.
If you do not use the Sales Tax Table, a flat rate will be used. The alternate tax rate is used for foreign countries.

706 = IVHR to Delete Discontinued Out of Stock items? : Y

When "IVHR" (Inventory Hist.Roll #2) is run, the discontinued and out of stock items will be deleted if a 'Y' is entered. They will not be deleted if "N" is entered.

707 = Print Labels Default for 'IVM' Y/N/T : Y

When an item is set up in "IVM", the print labels field will default to a "Y", "N", or "T" that is entered here.

"Y" will allow labels to be printed for the item.

"N" will not allow labels to be printed for the item.

"T" will allow a label to be printed without a barcode.

708 = Vendor 3 Default for 'IVM' : 002

Enter the Vendor/Distributor default number for Vendor 3 field when new items are put on inventory.

709 = Mark Up/Down for Alternate Price? : 0000

Enter a percentage amount here if you want items entered on masterfile to reflect a retail price ( Our Price #1) more/less than the U.S. Retail Price.
Used for foreign countries.

Example: To reflect a 10% lower price than U.S. Retail, enter 0900. (90% of U.S.Retail)

To reflect a 10% higher price than U.S. Retail, enter 1100. (110 % of U.S. Retail)

710 = Multi Store Breakout for 'IVO' and 'IVPR' : N

"Y" will ask for break out of items purchased to the different stores on IVO and IVPR.

"N" will not ask for break out of items purchased to the different stores on IVO and IVPR.

711 = Default for ‘Tracking’ for ‘IVM’ : Y

"Y" will default the tracking field to "Y" when entering new items on masterfile when using IVM program.

"N" will default the tracking field to "N" when entering new items on masterfile when using IVM program.

712 = Tax Rate #1 (Ex. 0725 = 7.25%) : 08250

Enter the tax rate for your store without decimals. If you have set Line 700 to "Y", a Sales Tax Table will be displayed where you may enter the tax you should charge on sales up to 99 cents. If you are not using the Sales Tax Table, a flat rate will be used.

713 = Tax Rate #2 (Ex. 0725 = 7.25%) : 00000

714 = Tax Rate #3 (Ex. 0725 = 7.25%) : 00000

715 = Tax Rate #4 (Ex. 0725 = 7.25%) : 00000

713 thru 715 used only if you have more than one tax rate. Enter same as tax rate #1.

716 = Num Sale Qtrs before discontinuing 2/3/4 : 3

Choose either 2, 3, or 4 quarters of "no sales" before the IVHR with stock changes, deletes the item from inventory.

717 = Deduct Defective Merch from INV on Returns : Y

"Y" if quantity is to be deducted from the on hand field when Return is merged.

"N" if defective merchandise was not merged into inventory or has already been taken off.

718 = IVM to blank Wholesale and Discount Labels : N

"Y" will blank out the labels of "Wholesale" and "Discount" on IVM screen. The discount percent and the wholesale dollar amount may still be shown.

"N" will not blank out the labels of "Wholesale"and "Discount".

Enter the letter that corresponds to the type of modem you are using:

If you do not have one of the modems listed above, you will need to use the manual that came with your modem.

(Also see our tech document "How BSMGR Uses Modems")

801 = BSMGR Information :

Enter the information above to be able to call BSMGR’s bulletin board. Press <F1> to return to previous screen.

802 = Electronic Credit Card Information :

Enter the information asked for in these fields, usually as above. Call BSMGR for more information. Press <F1> to return to previous screen.

803 = EDI Information :

Call GE for the information to fill in the different fields.
Flow Control should be 7E1. The software is asynchronous.
Press <F1> to go previous screen.

804 = Appalachian Information :

Enter Appalachian’s Electronic Order Telephone Number and the Vendor number you have assigned Appalachian.
Press <F1> to return to previous screen.

805 = Ingram’s Information :

Call Ingram for the information to fill in the different fields.
The Vendor # is the number you have assigned Ingram on IVVM.
Press <F1> to go back to previous screen.

806 = New Day’s Information :

Enter New Day’s Order Telephone Number and the Vendor number you have assigned New Day on IVVM.
Press <F1> to go back to previous screen.

807 = Parable Group’s BBS Information :

These settings are for Parable Stores to communicate with Parable.
(Active in Vs.5.30.)

Call Parable and obtain the information requested and enter here.
Send File #1 should be S then your SAN #.ZIP
The Receive File should be R then your SAN #.ZIP

808 = Riverside’s Information :

Enter Riverside’s Order Telephone Number, the Vendor number you have assigned Riverside in IVVM, and Riverside’s Stock Check Telephone Number.
Press <F1> to go back to previous screen.

809 = Spring Arbor’s Information :

Enter Spring Arbor’s Order Telephone Number, the Vendor Number you have assigned Spring Arbor on IVVM, the Electronic Order Login String , the Electronic Order Password String, and Spring Arbor’s Stock Check telephone number.
You will need to call Spring Arbor to obtain the information.