IVSS - STANDING ORDERS

Enter the items for curriculum on inventory maintenance ‘IVM’. Use the current item number, title, etc., but in the catalog number field, enter a unique identification number that you assign. Can be up to eight characters. Example: For a Scripture Press Beginner Pupil Book, you might enter: SPBEGPB. This catalog number will remain the same for all quarters but will allow you to change item numbers using this number. Also, will allow you to ring up the items using the catalog number if you enter a ‘C’ then a space before the catalog number at the Point of Sale. Do not enter catalog numbers the same on any two items, as it will ring up the first one in the file. Do not enter the catalog number the same as the item number. You may enter a code number/letter in the Status Code field so you may limit reports to items on standing orders. You may also put items for standing orders in the same category so you may look up the items on inventory by category and they will all be listed together. You may set the stocking level at zero if you have made the category to not be analyzed/deleted when the inventory history roll ‘IVHR’ is run. To do that, go to SYStem Config File #2 = Change 199 Categories. On the category for curriculum put an X following the department number. You may also exempt the item from being analyzed/deleted by the history roll ‘IVHR’, by putting "N" or "2" in the analyze field for the item.

Note: Standing orders may be rung up automatically at the Point of Sale by typing in AUTO in the Item ? field, and choosing Option #2 = Standing Order. Then put in the Standing Order #. The items will be automatically rung up. You may then add postage or other items. Only Standing Orders with all items on inventory may be rung up.

 

Standing Order Menu 1 = Add/Change Standing Order 2 = Print Customer Standing Order 3 = Delete Customer Standing Order 4 = Display Standing Order #s 5 = Print Consolidated Standing Order 6 = Create ‘IVWO’ from Standing Order 7 = Change Item/Barcode #s <Esc> to Quit

 

IVSS #1 = Add/Change Standing Order

Enter the Customer Number or press <F1> to Look Up.

Enter the Catalog # or press <F1> to view items already set up on the customer’s Standing Order. The title/description of the item will be displayed with the price.

Enter the Quantity needed.

All Ok? Y/N/C/D _

"Y" - will accept the inventory entered.
"N" - will allow you to change information.
"C" - will cancel the information/changes made.
"D" - will delete item.

Continue to add or change items on the order until all changes are made.

<Esc> will allow you to quit the standing order.

 

IVSS #2 = Print Customer Standing Order

Enter the Customer Number or press <F1> to Look Up. The customer’s standing order will be printed. Will show the customer account number, name, address, and telephone number. Will also show the items on the order with order total at the bottom.

Enter six zeros and ALL Standing Orders will be printed. The report will print each Standing Order one to a page. The report will print the Customer’s Name, Address, Telephone #, Shipping Address, and the Catalog #, Item #, Publisher, Description, Quantity, Retail Price, and Extended Price for each item on the Standing Order.

IVSS #3 = Delete Customer Standing Order

Enter the Customer Number or press <F1> for Look Up.

A message window will be displayed, ‘Delete this Standing Order? Y/N’. Entering ‘N’ will not delete the order, entering ‘Y’ will delete the order.

IVSS #4 = Display Standing Order #s

All Standing Orders will be displayed showing Account Number, Name, Address, City, and Telephone Number.

IVSS #5 = Print Consolidated Standing Order

Enter the Publisher # and all items on Standing Orders to that Publisher will be printed.

The print will include Catalog #, Item #, Publisher, Description, Quantity, Retail Price,

Extended Price, and the Order Total.

IVSS #6 = Create ‘IVWO’ from Standing Order

Enter the Publisher # and a below minimum report will be created for all items to be ordered to fill the standing orders for this Publisher. This report will not print or be displayed. To create the order, go to IVO #8 = Order from IVWO Report.

IVSS #7 = Change Item/Barcode #s

The ISBN numbers on curriculum change each quarter. To change the ISBN numbers on curriculum items, you use this option. This works around the catalog number.

Enter the New ISBN # for the new quarter and the new Barcode #. Then enter the Catalog # for the item. The title of the item will be displayed so you can verify you have entered the correct Catalog #. Enter the new quarter’s price if different from the last quarter. Entering ‘Y’ on All Ok? will create a NEW item on your inventory with the new ISBN # and new Barcode # with the SAME Catalog #. The maximum/minimum, amount in stock, on order, sales history, and invoice history will be blank.

Note: The maximum/minimum may be zero and you will still be able to create a work order, IVWO, for the number of items that are on the standing orders, then create a purchase order from the work order, IVO #8.

At the Point of Sale, you may sell the new item by barcode, item number, or by catalog number.
To sell the item by catalog number, at the Item field, enter C space then the catalog #. Example: C SPBEGPB <Enter>.

At the Point of Sale, you may ring up all the items on a standing order by typing in AUTO in the item ? field. A window will be displayed, choose Option #2 for Standing Order. Press <Enter>.
Enter the Standing Order Number, press <Enter> and the items on the Standing Order will be rung up.
This does not take the items off of the Standing Order so next quarter you may edit and ring up again.

The OLD item’s catalog number will be changed to the ISBN #. All the sales history, and invoice history will be retained. The maximum/minimum on the old item will be taken to zero.

After changing the ISBN # to the new quarter’s ISBN #, you may only ring up the old quarter’s item using the barcode or ISBN #. The catalog # will ring up the new quarter’s item.