Bookstore Manager Software
Technical Support: Reference Manual Vs. 5.xx

Accounts Receivable	Inventory	Accounts Payable	Sales	Mail/Video
General Ledger	Miscellaneous	Other Programs - Menu Bar	Other Programs - BSMGR	Appendixes

ENVIRONMENT SETTING

THE MENU SYSTEM

MENU BAR

MOUSE FOR DOS

SCREEN SAVER

IMMEDIATE ACTIVATION OF POINT OF SALE

FORMS YOU WILL NEED FOR BOOKSTORE MANAGER PROGRAMS

CONFIRMATION TO RUN PROGRAM(S)

ACCOUNTS RECEIVABLE

ACCOUNTS RECEIVABLE FLOWCHART

ARM - ADD/CHANGE/DELETE CUSTOMER

ARM #1 = Add - Customer

ARM #2 = Change Customer

ARM #3 = Delete Customer

ARI - CURRENT BALANCE INQUIRY

ARHI - HISTORY INQUIRY

ARHU - DELETE CUSTOMER HISTORY

ARHU #1 = Age History Balances

ARHU #2 = Delete History

ARHU #3 = Delete Duplicate History

ARHD = COMPANY HEADER

SLAR - POST A/R FROM P.O.S.

SLAR #1 = Post All Entries

SLAR #2 = Post only Payments

ARE - ENTRY OF CHARGES/RA’S

ARP - CUSTOMER LISTING

ARP #1 = Name/Address

ARP #2 = Name/Address and Credit Info

ARA - CUSTOMER AGED BALANCES

ARC - CREDIT CARD REPORT

ARD - DELINQUENT LETTERS

AR60 - PAST DUE 60+ DAYS

ARL - CUSTOMER GUM LABELS

ARIP - INVOICES REPRINTED

ARIP #1 = Print Monthly Invoices

ARIP #2 = Print Individual Invoices

Sample Invoice

ARS - CUSTOMER STATEMENTS

ARHE - HISTORY EXTRACT REPORT

ARSM - SET UP FOR NEW MONTH

INVENTORY

BOOKSTORE MANAGER ORDERING FLOWCHART

IVM - ADD/CHANGE/DELETE ITEMS

IVM - #1 = Add

IVM - #2 = Change/Delete

IVM - # 3 = Massive Additions

IVM - # 4 = Massive Changes

IVUL - MISC INVENTORY UTILITIES

IVUL #1 = Enter In Stock Items

IVUL #2 = Zero Masterfile

IVUL #3 = Upload from Portable Reader

IVUL #4 = Build from Portable Reader

IVUL #5 Change a Category Number

IVUL #6 = Change Masterfile Supplier #1 Assignment

IVUL #7 = Set Begin/End Sale Dates

IVUL # 8 = Reset Sale Dates to Zero

IVUL #9 = Change an Item Number

IVUL #10 = Display .00 price and bogus cost Items

IVUL #11 = Input Qtys from a File

IVUL #12 = Multi-Store Title Comparison

IVUL #13 = Create All Key Word Tables

IVUL #14 = Create IVI Key Word Table Only

IVUL #15 = Add IVM Items to IVDI File

IVUL #16 = Purge BSMGR’s Database

IVUL #17 = Change Incorrect Invoice #s in IVM

IVUL #18 = Change BSMGR’s Database Prices

IVUL #19 = Move Inventory History Totals

IVUL #20 = Add Titles from Store xx to xx

IVUL #21 = Clear Sale prices by Promo #

IVVM - ADD/CHANGE/DELETE VENDORS

IVI - ITEM INQUIRY

IVI - TITLE SEARCH:

IVI - AUTHOR / CATEGORY / WORD / ISBN SEARCH

IVDI - BIP DATA BASE INQUIRY

IVDI #1 = BSMGR Database

IVDI #2 = Bible Search

IVDI #3 = Song Finder

IVDI #4 = Ingram

IVDI #5 = CD ROM

IVDI #6 = Other #2

IVDI #7 = Other #3

IVDI #8 = Other #4

IVHR - HISTORY ROLL

IVHR #1 = Monthly Roll

IVHR #2 = Monthly Roll with Stock Changes

IVHR #3 = Weekly Roll -

IVN - ITEMS P.O. #S

IVUP - PRICE UPDATE

IVUP #1 = BSMGR Database

IVUP #2 = Ingram Database

IVSS - STANDING ORDERS

IVSS #1 = Add/Change Standing Order

IVSS #2 = Print Customer Standing Order

IVSS #3 = Delete Customer Standing Order

IVSS #4 = Display Standing Order #s

IVSS #5 = Print Consolidated Standing Order

IVSS #6 = Create ‘IVWO’ from Standing Order

IVSS #7 = Change Item/Barcode #s

IVSO - MAKE SPECIAL ORDER

IVSI - SPECIAL ORDER INQUIRY

IVSI #1 = Customer Name

IVSI #2 = By Title

IVSI #3 = By Item #

IVSI #4 = Items Not On Order

IVSD - DELETE RECEIVED SPECIAL ORDERS

IVKM = KIT MAINTENANCE

SLIV - POST SALES FROM P.O.S.

IVE - MANUAL INVENTORY ENTRY

IVP - MASTERFILE PRINT

IVWO - WORK ORDER REPORT

IVWO #1 = Specific Vendor

1 = Below Minimum Only

2 = Below Minimum Limited by Sold Date

3 = Items Sold This Week

4 = Items Sold Last (2) Weeks

5 = Items Sold Yesterday (Must run ‘SLIV’)

IVWO #2 = Multiple Vendors

1 = Below Minimum Only

2 = Below Minimum Limited by Sold Date

3 = Items Sold This Week

4 = Items Sold Last (2) Weeks

IVWO #3 = Distributor

1 = Below Min. Only

2 = Below Minimum Limited by Sold Date

3 = Items Sold This Week

4 = Items Sold Last (2) Weeks

IVWO #4 = Print Detail of Multiple Vendor

IVBO - BACK ORDER REPORT

IVL - LABELS and BAR CODES

IVL #1 = Labels for P.O.’s

IVL #2 = Labels for 1 Publisher

IVL #3 = Individual Labels

IVL #4 = By Category

IVL #5 = Print the Labels

IVST - SORT MASTERFILE BY SALES

IVPP - PRINT PUBLISHER LIST

IVR - MAKE and PRINT RETURNS

IVR #1 = Add/Change/Delete Return Items

IVR #2 = Projected Returns

Option #1 = Stocking level + Qtr Sales

Option #6 = Stocking level Only

Option #7 = By invoice Date

Option #8 = Items not sold since ...

IVR #4 = Print a Return

IVR #5 = Merge Existing Return

IVR #6 = Delete a Return

IVR #7 = Display Return #s

IVOS - PRINT FLAGGED SALE ITEMS

IVSP - SPECIAL ORDER MASTERFILE

IVSP #1 = All Items

IVSP #2 = Items not yet Ordered

IVSP #3 = Items On Order

IVSP #4 = Items Unavailable

IVHT - HOT SELLING NEW ITEMS

IVHT #1 = Entire Inventory

IVHT #2 = Entire Inventory (Lock File Fastest!)

IVT - INVENTORY TOTALS

IVT #1 = Entire Inventory

IVT #2 = Entire Inventory (Lock File Fastest!)

IVT #3 = Particular Vendor

IVMS - MISSED SALES

IVMS #1 = Report

IVMS #2 = Clear File

IVO - MAKE/CHANGE ORDERS

IVO #1 = Auto Order for Primary Supplier

IVO #2 = Manual Order for Primary Supplier

IVO #3 = Automatic Order for Distributor

IVO #4 = View Change Previous Order

IVO #5 = Create PO Number

IVO #6 = Print an Order

IVO #7 = View Publishers Orders

IVO #8 = Order from IVWO Report

IVO #9 = Print Order Confirmation/Invoices

IVO #10 = Combine (2) Purchase Orders

IVO #11 Flag Multi-Store Masterfile

IVO #12 Split Multi-Store PO

IVPR - RECEIVE/CANCEL ORDERS

IVPR #1 = Complete Merge

IVPR #2 = Merge Items Manually

IVPR #3 = Cancel Order

IVPR #4 = B/O - Cancel - Change Item

IVPR #5 = B/O and NYP Entire Order

IVPR #6 = Inventory Maintenance

IVPR #7 = Change Existing Order (IVO)

IVPR #8 = Find PO # (IVN)

IVPR #9 = Print Labels (IVL)

IVPR #10 = Receive from Elec. Invoice (No P.O.)

IVD - DELETE OLD P.O.#S

IVD #1 = Delete P.O.s by Date

IVD #2 = Purge All Received Items

IVD #3 = Match masterfile with Order File

IVD #4 = Match Multivo file to Ivofile

ACCOUNTS PAYABLE

ACCOUNTS PAYABLE FLOWCHART

APM - CO.MAINTENANCE

SET UP NEW COMPANY (Your Store)

ADD/CHANGE/DELETE VENDORS

API - VENDOR INQUIRY

APRM - RECURRING VENDOR MAINTENANCE

APHU - VENDOR HISTORY UPDATE

APVE - VENDOR EDIT/DELETE

APUL - ACCOUNTS PAYABLE UTILITIES

APE - INVOICE ENTRY

APE #1 = Invoice/Credit Memo

APE #2 = OFFICE CHECK ENTRY

APE #3 = VOID CHECK ENTRY

APE #4 = DELETE AN UNPAID INVOICE

APE #5 = DELETE AN UNUSED CR/MEMO

APRE - MERGE RECURRING ENTRIES

APP - VENDOR MASTERFILE PRINT

APRP - RECURRING MAINTENANCE PRINT

APR - REQUIRED AMOUNTS DUE

APCR - CHECK REGISTER

APDP - DISCOUNT PRINT

APA - AGED AMOUNTS DUE

APCB - CHECK BOOK BALANCE

APDD - PAY BY DUE DATE

APBI - PAY BY INVOICE

APCP - PRINT THE CHECKS

ACCOUNTS PAYABLE TO GENERAL LEDGER

SALES

SLGL - GIFT CERTIFICATE/LAYAWAY MAINTENANCE

SLD - DELETE SALES JOURNAL

OED - DELETE ORDER ENTRY

SLE - ADD/CHANGE/DELETE DAILY SALES

POS - KEY DETERMINATIONS

POS - TRANSACTIONS

POS Limitations

1. POS - Bring up Point of Sale

2. Telephone - Mailing List

3. Frequent Buyer Routine

4. Employee Number

5. Quantity Sold

6. Item ?_____________

7. Price

8. Sub-Total Routine

9. Options at Bottom of Point of Sale Screens

10. Video Rental, Return, and Void

11. Transactions Saved

12. Void a Completed Sale

13. Delete an item from a Sale

14. Layaway Sale / Layaway Payment / Layaway Void

15. Gift Certificate Sale / Redeem / Refund

16. Item Discount is Arrow Down key

17. Sub Total Discount

18. Entire Cash Register Department on Sale

19. Entire Category on Sale

20. Items with Sale Price on Certain Dates

21. Discount may be Changed

22. Payment of Returned Check

23. Customer Deposits

24. Charge / Credit / Payment to A/R Account

25. Tax Exempt / Change Tax Rate for Single Item, or for Total Sale

26. Make a Special Order / Special Order Inquiry

27. Undo Sale

28. Sales on Consignment / Standing Orders

29. In Store Coupon(s) Automatically Issued at POS

30. Day Spring Cards

POS - ADDING MACHINE

SLOC - SALES ON CONSIGNMENT

OE - ORDER ENTRY

OEPOS- ORDER ENTRY POINT OF SALE

SLT - TOTAL SALES JOURNAL

SLP - SALES JOURNAL PRINT

SLA - SALES JOURNAL ANALYSIS

SLTL - TOTAL CASH REGISTERS

SLTL #1 = Total All Registers

SLTL #2 = Display Sub Tls/No Print

SLTL #3 = Sub Tl All Registers

SLTL #4 = Sub Tl (1) Register

SLTL #5 = Total (1) Register

SLTP - PRINT RECEIPT TAPES

SLGP - GIFT CERTIFICATE/LAYAWAY PRINT

OEP - ORDER ENTRY PRINT

MAILING LIST / VIDEO LIBRARY

MLM - ADD/CHANGE/DEL NAMES

MLD - DELETE OLD NAMES

MLUL - MAILING UTILITIES

VIM - ADD/CHANGE/DEL VIDEOS

MLP - MAILING LIST PRINT

MLP #1 = Regular - Skip the Inventory Tracking Routine

MLP #2 = Tracking - Certain Item(s) or Promo #s

MLP #2 = Tracking = #1 = By ISBN

MLP #2 = Tracking = #2 = By Author

MLP #2 = Tracking = #3 = By Promotion

MLP #3 = Duplicates - Those with duplicate addresses

MLT - RELATED ACCOUNTS TOTAL

VIP - VIDEO MASTERFILE/LABELS

BVH - VIDEO HISTORY ROLL

GENERAL LEDGER

GLM - ADD/CHANGE/DELETE ACCOUNTS

GLI - CURRENT ACCOUNT INQUIRY

GLRM - RECURRING ACCOUNT MAINTENANCE

GLN - CHANGE ACCOUNT NUMBER

GLHI - HISTORY INQUIRY

GLE - DEBIT/CREDIT ENTRY

GLRE - RECURRING ENTRIES

GLC - CHART OF ACCOUNTS

GLRP - RECURRING MASTERFILE PRINT

GLGR - GRAPHICS

GLAP - COPY PAYABLES JOURNAL

GLTB - TRIAL BALANCE

GLIS - INCOME STATEMENT

GLBS (GLCB) - BALANCE SHEET

GLPJ - GENERAL JOURNAL

GLP - GENERAL LEDGER

GLS - NEW MONTH SET-UP

GLCR - YEARLY RETAINED EARNINGS TRANSFER

GLHU - YEARLY HISTORY UPDATE

G/L END OF YEAR

MISCELLANEOUS

SYS - SYSTEM CONFIGURATION

BAD CHECKS / LICENSES

NOVELTY PRICE LIST

30/60/90 DAY LETTERS

CONFIG FILE

#2 = Change 199 Categories

#3 = Cash Register Config

#4 = Change 24 Video Depts

#5 = Change Misc. Configurations

ENVIRONMENT

PHONE #s

PLAN - DAILY PLANNER PROGRAM

EDIT - EDIT ANY TEXT FILE

PUBS - CONVERT DATABASE PUBLISHER NUMBERS

XPRT - FILE EXPORT UTILITY

TIME - TIME CLOCK

RPT - CREATE A REPORT

TRAN - INTER. CO. TRANSFERS

SLUL - SALES JRNL MERGE

ARUL - A/R ENTRY MERGE

DIAG - FILE DIAGNOSTICS

COMM - COMMUNICATIONS

MENU - MENU CHANGE

OTHER PROGRAMS - ON THE MENU BAR

OE LABELS

CAL - CALENDAR

CALC - CALCULATOR

PRINT SCREEN

SPELL - DICTIONARY

PASS - CHANGE PASSWORDS

SCREEN SAVER - ACTIVATION IN BSMGR

OPERATING SYSTEM - EXIT TO BOOK DIRECTORY

MACRO - RECORD/PLAY MACRO

STOCK CHECK PROGRAM

ADDING MACHINE

199 CATEGORIES MAY BE PRINTED

NOVELTY PRICE LIST

NOTEPAD - INVENTORY CHECKED OUT

FILE VIEW

OTHER PROGRAMS IN BSMGR

CREATE - SET STARTING NUMBER, A/R, GIFT CERT., ETC.

CREATE ARKANSAS BOOK DISTRIBUTOR DATABASE

P1 LABEL

PRINTER OPTION IN WINDOWS

TURSH

PARABLE ROUTINES

Initial Set-Up

PARABLE #1 = The Full Mailing List

PARABLE #2 = Mailing List Adds/Chg/Deletes

PARABLE #3 = Prepare Transaction File

PARABLE #4 = Promotion Update

PARABLE #5 = Inventory Comparison

PARABLE #6 = Mail List Corrections

REPORTING TO PARABLE INSTRUCTIONS

CONFIRMATION TO RUN PROGRAM(S)

APPENDIXES

SPRING ARBOR VENDOR ABBREVIATIONS

SAMPLE GENERAL LEDGER

SETUP WORKSHEETS

Cash Register Setup Worksheet

Inventory Category Setup Worksheet (4 Pages)

Video Department Setup Worksheet

Miscellaneous Information Sheet