FTP ORDERING - SENDING PO'S VIA FTP

1. You will create the PO through IVO and prepare the PO as you always would using IVOP.
2. To send, go to COMM à FTP Transactions.

3. All of the Bisac/X12 and Ingram Flashback PO’s that are not acknowledged will be in the left column.  They are listed as: 
   PO#     Vendor #          Order Status
4. The order status will be one of the following
   • N = Not Yet Ordered
   • O = Ordered, but not Acknowledged
   • A = Ordered and Acknowledged
5. Highlight each PO that you want to add and click Add.  You can add as many PO’s as you would like (only 1 per vendor because only 1 PO per vendor can be prepared at the same time).  All PO’s will be added to either the “Orders Queued to Send to Pubnet” box or “Send to Other” box in the bottom right box.

6. Once you are ready to send the PO(s), click <Send Orders>
7. If you encounter an error, the following message box will appear with the ERROR that was encountered.

   
    

8. You will see it Processing Order(s)

   
    

9. You will then see it delaying for the # of seconds you specified in the “Get Delay”

   
    

10. You will then see it Requesting Ack(s)

    
     

11. BSMGR will bring up a window showing the PO#, Order Status, and Ack Status.  If your Ack Status says “Failed”.  You may want to increase the “Get Delay” in IVVM on the Electronic Variables tab.  Our initial recommended value is 60.  You may increase this value up to 999 seconds.  This is the time BSMGR will wait before attempting to get the Acknowledgement. 

    
     

12. Once you click Close, you will be prompted to Process Ack(s) now.  If you had a PO that had an “Ack Status” of “Succeeded, click Yes, otherwise click No and the click “Get Ack(s)”.

Requesting Acknowledgments

Requesting a specific PO’s acknowledgment

•  Make sure the radio button is on “Get All Acknowledgments” and click <Get Ack(s)>
• This would try to get acknowledgments for all PO’s in the left column with an order status of “O”.
• It will bring up the same window you saw earlier showing the PO#, Order Status, and Ack Status.  The Ack Status should be “Succeeded”.  Click Close and choose “Yes” to “Would you like to Process Acknowledgments”.  This will take you to IVIC where you can process the acknowledgments.  Enter the vendor number and choose Confirmation and click OK.