IVVM - VENDOR MAINTENANCE
Add/Change/Delete Vendors
To open IVVM, press <Alt M> ("Menu") and follow the Menu path
illustrated below, then press <Enter>, or simply enter <IVVM> in the
"Enter Program Name" field and press <Enter>.
Screen 1 - Vendor Information
Vendor #
Enter the three-digit vendor number, the abbreviation for the vendor, or press
<F3> for "Vendor Look Up." At "Vendor Look Up," arrow down
to locate the vendor, or enter the first few letters of the vendor name and the
cursor will move to that alphabetical range. Highlight the correct vendor and select
OK. The vendor maintenance information will be transferred to the screen.
If you are adding a new vendor, assign a number to this vendor and continue to set up
the maintenance information.
Vendor Name
Enter the name of the Vendor.
Abbreviation
Enter the abbreviation/acronym that you may use to call the vendor number. You
may use any variation of up to five digits.
Example: "CHWLD" could
be used to bring up a vendor number 048, which could be Christian World.
Account #
Enter the account number the vendor has assigned to your store.
Contact Person
Enter the name of the person whom you should contact.
Cust. Service #
Enter the telephone number for customer service.
Sales Phone #
Enter the telephone number where orders will be taken.
Fax Phone #
Enter the fax number of the vendor where purchase orders will be faxed.
Daily Discount
Enter the average discount you normally receive from this vendor.
IVDC
Changes? Y/N
This
field allows you to exempt certain vendors from IVDC (“Database Compare”)
price changes.
Misc. Info.
Enter any miscellaneous information for this vendor.
Shipping Ins.
Select one of the options in the shipping instructions drop box. The default is
"Best Method."
Elec Order Type
You may select one of the options in the electronic order type drop box.
| Spring Arbor |
Ingram Flashback (Not BISAC) |
Anchor |
BISAC/No Carriage Returns |
| Riverside |
BISAC/No Carriage Returns |
Provident |
BISAC/X12 |
| Central South |
BISAC/X12 |
Appalachian |
BISAC/No Carriage Returns |
| New Day |
BISAC/All Carriage Returns |
Moody Press |
BISAC/No Carriage Returns |
| Chordant |
BISAC/X/12 |
All X-net Vendors |
BISAC/X12 |
Substitution
You may select one of the options in the substitution drop box.
Back Order Ins.
Select one of the options in the backorder instruction drop box. The default is
"No Instructions."
Buyer
Enter the name of the person who will be placing orders to this vendor.
SAN Number
Enter the publisher's Standard Address Number.
This number is only used when you are using electronic ordering. You will need to
get the number from the publisher.
A/P Vendor
Enter the six-digit Accounts Payable number you have given the vendor. (Used only
as a reference.)
Special Codes
Enter any special codes obtained from the vendor that the vendor needs. This
field is only used on electronic orders. These entries may also be overridden on a
purchase order in the IVO ("Make/Change
Orders") program.
The following companies have forwarded information to us:
Sprint Arbor/Ingram Flashback requires specific codes which you must get direct from them.
The six positions in the field must express Ingram's code for:
1. GreenLight either "Y" or "N"
"Y" will agree to participate in the GreenLight program to access
approximately 75,000 lower-demand titles which are usually sold at a lower discount than
regular inventory titles.
2. Warehouse Pairs either "Y" or
"N"
"Y" means any items ordered not available from the Primary distribution
center will be shipped from the Secondary distribution center.
3. Warehouse Code
(C=Walnut, CA; D=Ft.Wayne, IN; P=Petersburg, VA; K=East Windsor, CN; M=Denver, CO;
N=LaVergne, TN; E=Roseburg, OR; A=Newport, TN; etc. new codes may be added in the future)
Note:
You may wish to call them to verify current codes.
4. P.O. Type
(0=Purchase Order; 1=Confirmation Only; 2=Reserved for Future Use; 3=Stock Status
Check; 4=Reserved for Future Use; 5=Confirmation Only--For Specific PO#)
5. Backorder Release either "H" or "R"
"H" means to hold titles to be combined with next shipment.
"R" means to release and ship immediately when received.
6. (Future Use)
When calling for this information, tell Ingram to recognize your order by your SAN
number instead of your account number.
When calling for this information, tell Ingram to recognize your order by your SAN
number instead of your account number.
Ingram Example:
Electronic Codes (YYC0R) means:
- Yes to GreenLight.
- Yes to warehouse pairs.
- Ship from Walnut, CA.
- This is a purchase order.
- Release backorders to ship immediately.
For further explanation concerning the meaning of these choices, please refer to your
Ingram catalog or call Ingram.
Note: To request a confirmation
on an order already sent to Ingram, change the "Special" codes field under the
"General Information" of the Purchase Order to show a "5" =
Confirmation Only--For Specific P.O.#, instead of a "0" = Purchase Order.
The "5" should be the fourth character of the "Special" codes.
Spring
Arbor Access will ship from the warehouse nearest you, using the
shipping method set up with you; however, you may request items to be shipped a
different way and/or from another warehouse:
Shipping: 401=Cheapest, 402=UPS, 403=Book Rate, 404=Freight,
405=Pick-up, 406=UPS Second Day
Warehouse:
501=TN, 502=OR, 503=CO, 504=CA, 505=CT, 506=AR, 507=MI
Note:
You may wish to call them to verify current codes.
Product Qualifier
For vendors receiving EDI orders.
By
default, X-12 orders are sent with two numbers; however, since some vendors
cannot handle both numbers, you
may select from the following combination:
| UPC/EAN/ISBN |
| UPC/ISBN Only |
| UPC/EAN Only |
| ISBN Only |
| UPC Only |
| E
AN Only |
Note:
When
you select ISBN Only, UPC Only or EAN Only, and that number does not exist,
the order will be sent with whatever number is in the primary item number
field.
Press <F2> to
move to Screen 2.
Screen 2 - Vendor Addresses
Order Address
Enter the vendor order address, where you will mail purchase orders.
(Address 1, Address 2, City, State, and Zip)
Return Address
Enter the vendor address for mailing returned merchandise.
(Address 1, Address 2, City, State, and Zip)
Press <F2> to move to Screen
3, or press <Esc>
to return to Screen 1.
Screen 3 - Electronic Variables
Screen 3 displays the Electronic Variables where you may enter information
supplied by vendors, which is required for receiving electronic orders.
Press <F2> to
return to Screen 1, or press <Esc>
to return to Screen 2.
Or
Press <F5> for options to Save,
etc.
Options=F5
