Set Up of Point of Sale Departments and General Ledger Distribution:

It will be helpful if you have a chart of accounts from your general ledger when setting up the departments for your point of sale. Enter GLC to print out the general ledger chart of accounts.

To set up the Point of Sale Departments and the General Ledger Distribution, go to SYStem, Config File, #3 = Cash Register Config.

Enter your store’s number and the following options will be displayed.

1 = Change Store Name - Allows you to enter or change the name of store.

2 = Configure Depts 1 - 8 - Allows you to set-up or change Departments 1 - 8

# - Department # on the Point of Sale.Desc - Enter the description of Sale Department.

Rev# - Enter the General Ledger Revenue Account # for the Sales Department.

CGS% - Enter your Cost of Goods Sold % amount to be taken out of inventory.

CGS# - Enter the Cost of Goods General Ledger Account Number.

INV# - Enter the Inventory General Ledger Account Number.

Mail - Enter the Number code 1-8 that ties sales to Mailing List Names. The 24 departments must be condensed to eight subdivisions. Example: All types of books could be tied to #1, all Bibles to #6, all music to #2, etc. If a zero is entered the sale will not be tied to a Mailing List and the window to enter the telephone number will not be brought up.

Tx - Enter if the Department is Taxable 0=Not taxed, 1,2,3,4=Tax rate as set up in SYS Config, #5.

Turn - Enter the Number code that corresponds to the type of turn wanted as set up in SYS Config, #5,

Dup - Enter whether to make duplicate sales Y/N.

Msc - All will be "N" except "V" for video rentals.

Dis - You may enter a discount % amount here to put the entire department on sale.

Future - Future Use.

 

3 = Configure Depts 9 - 16 - Allows you to set-up or change Departments 9 - 16 same as Departments 1 - 8.

4 = Configure Depts 17 - 24 Allows you to set-up or change Departments 17 - 24 same as Departments 1 - 8.

5 = Configure Pay Types & Misc.

Tax 1, 2, 3, 4, & Other Tax - Enter the General Ledger Liability Account # for Sales Tax Payable.

House Charges - Enter the General Ledger Asset Account # for Accounts Receivable Trade.

Rec. on Account - Enter the General Ledger Asset Account # for Accounts Receivable Trade.

Layaway - Enter the General Ledger Asset Account # for Layaway.

Pay on Layaway - Enter the General Ledger Asset Account # for Layaway

Cash - Enter the General Ledger Asset Account # for Cash Checking Account.

Checks - Enter the General Ledger Asset Account # for Cash Checking Account.

Returned Checks - Enter the General Ledger Asset Account # for Accounts Receivable Returned Checks.

Cust. Deposits - Enter the General Ledger Asset Account # for Customer Deposits.

Gift Cert Sold - Enter the General Ledger Liability Account # for Gift Certificates.

Gift Cert Redeem - Enter the General Ledger Liability Account # for Gift Certificates.

Store Coupons - Enter the General Ledger Expense Account # for Coupons. Store Coupons are non taxable.

Manufact Coupons - Enter the General Ledger Expense Account # for Coupons. Manufacturer’s Coupons are set up to be taxable or not in the SYStem Config File #5, line #304 = Tax Manufacturer’s Coupons? Y/N:

Misc Revenue - Enter the General Ledger Asset Account # for Other Income.

Discounts - Enter the General Ledger Expense Account # for Discounts given.

Short & Over - Enter the General Ledger Expense Account # for Short & Over.

6 = Configure Paid Outs.

There are six Paid Outs you may configure. Enter the Description and General Ledger Expense Account that corresponds to the paid out.

7 = Configure Credit Cards

Enter the type of credit cards that you accept.

Enter the General Ledger Asset Account where the deposit for the card will be sent.

Enter the routine used at the POS:

"N" routine will not be used.
"Y" enter credit card #, name, & date manually.
"S" use slot reader to capture card #, name, & date.
"D" to disable function.
"E" to send electronically.