PERIODIC PROGRAMS TO RUN
1. IVHR - History Roll
Run a Weekly History Roll at the end of each week to move the sales for the week to the previous week, etc.
2. APCR - Weekly Check Register
May run at the end of the week to see A/P checks written during the week. Or, this option may be chosen after a check run for a list of the checks written. Will print all checks written since the last time the weekly or monthly check register was run.
1. IVHR - History Roll
1 - Monthly Roll or
2 - Monthly Roll with Stock Changes (after on BSMGR for six months)
2. SLGP - Gift Cert/Lay Print
1 - Print outstanding Layaway balances.
2 - Print outstanding Gift Certificates.
These programs need to be run at the end of the month before any transactions for the next month are entered.
3. APR - Required Amount Due
Print to find out the total amount owed on Accounts Payable at end of month.
This program may be run after all invoices for the ending month are entered.
4. APCR - Check Resister
Print the Accounts Payable Check Register for the month. Use to reconcile bank statement. Will print all checks written since the last time a monthly check register was run.
5. IVT - Inventory Totals
#1, or #2 if no one else is using inventory. Print the report. This will give you a report of what is on your inventory. Will tell you retail and wholesale dollar amounts in each department as well as the open to buy amount if the budget has been set up. Also will print a report on Catagory retail dollar amounts in stock and sales by month to date, quarter, and for the year.
6. SLP - Sales Journal Print
Prints the Sales Journal for the month by day. Do not send to General Ledger unless you are closing out the month on the General Ledger.
7. SLT - Total Sales Journal
Displays to screen the sales for the month by department. May print the screen. Handy to help calculate sales tax.
8. IVMS - Missed Sales
1 - Report. Will display to the screen the missed sales that were captured in the BSMGR Database program. If you want a copy of the report, you may print the screen.
1. APHU - Vendor History Update
Moves year to date totals spent with each ventor to last year totals. This information shows on APM. This program is usually run in December.
2. MLUL - Mailing Utilities
Option #3 = History Roll - Moves current purchase totals and current transactions to last year purchase/transactions totals. Total purchases/transactions are not affected.
1. ARHU - Delete Customer History
Option #2 - Deletes Account Receivable history prior to date entered.
2. APVE -Vendor Edit/Delete
Drops Accounts Payable invoices/credit memos that have been paid from 1 to 23 months as set up in your Configuration File line #213. Deletes paid temporary vendors.
3. IVSD -Delete Received Special Orders
Deletes received special orders before the number of months set up System Configuration line #208. Deletes all special orders with ‘R’, ‘U’, or ‘P’ in the status code.
4. MLD - Mailing List Deletion
Churches (Customer Type "C") will not be deleted, all other customers with a last activity date prior to the deletion date will be removed.
5. SLD - Delete Sales Journal
Deletes individual days sales history prior to date entered except day "00" which is the total sales for the month. We recommend you keep at least five years history.
6. IVD - Delete Old P.O. #’s
Option #1 - Delete P.O.’s by Date. Deletes old purchase orders before date entered.
7. IVUP - Price Update
Only run if you are on the price update program and have installed diskette with new price/item information.
8. MLUL - Mailing Utilities
Option #4 = Purge Tracking Detail - Will remove tracking records older than the input date.
9. BVH - Video History Roll
This program zeroes current period rentals. Total Rentals and Total Fees are not affected.