Mailing List Maintenance - MLM
The entry of your mailing list names will be faster if you set the zip codes in your area so that the city and state will default in when the zip code is entered. To set up the zip codes in your area go to MLM option 3. Enter all the zip codes used in your area. Enter the zip code, city, and state. This will create a default city and state for that zip code number. When adding names to the mailing list, put in the zip code and the city and state will be entered. If a zip code is entered that is not set up, you may set up at that time.
Enter your mailing list names. Go to MLM option 1 and enter the last name, comma, then the first name. Labels for customers will print first name then last name. The comma flips the name and also defaults the customer code as set up in SYS Config File, #5 Misc Configurations, Line 207. To add a name that is a Jr., put in the last name, space, Jr., comma, then the first name. If you are adding a church address, do not use a comma in the name and the customer type will default to "C". You may enter the code for a title or leave blank. There are 49 codes you may use for titles. Enter the street address, enter the zip code and the city and state will be automatically entered if you have coded in your area zip codes. If you enter a zip code that has not been set up, a window will come up and you may set up the zip code by entering the city and state. Enter the telephone number using the area code + number. You may enter a second telephone number. The customer type will default to the mailing list default code entered in SYS, Config File, #5 Misc Configurations, Line 207, if a comma is entered in the name. If no comma is entered in the name, the customer type will default to "C" for a church account. You must enter a code here if you wish to print labels for only certain customers. You may enter as many as eight codes. Enter a "V" if the customer has video rental privileges. Enter any miscellaneous information you may want to note on this customer. The history of the customer will be updated as sales are tied to the customer by the telephone number. You must Save by pressing "S" if you want the information to be on your mailing list. <Esc> will cancel the entry.
To change or delete your mailing list names, go to MLM option 2. Enter a few letters of the last name and press <Enter>. A list of names on the mailing list will be displayed. Highlight the name you want to change/delete and press <Enter>. You may arrow up to modify, <D> to delete, <F1> to change history, <F2> to display Customer purchases, <F3> to display Category purchases, Page Up/Dn to bring up other names, "Esc" to cancel changes, or "S" to save.
Or you may enter a ten digit telephone number and the name will be highlighted if on file. You may then enter to confirm, F1 to modify, or Esc to exit. When you enter a telephone number that isn’t on file, a screen will come up so that you may add to the mailing list. Remember to "S" to save if changes are made. If you press <Esc>, the changes are lost.