TRAN - INTER. CO. TRANSFERS

This program is used by Multi Stores to Transfer IN and OUT the information on the inventory files. Option #1 will also add and change items in the masterfile.

 

TRAN #1 = Add / Change Items in Masterfile

Adding new items into inventory creates a sequential file called "IVMAST.SEQ".
This file is used by the TRAN #1 program to set up the new items in the other stores.
The "IVMAST.SEQ" file has to be copied and taken to the other stores and installed. Then this program, TRAN #1, is run to add items into inventory.

Adding new items to Store #2 from Store #1 using "IVM".

If you wish to add items into all stores you must enter Title, Author, etc. at Store #1.
When you enter, All OK? "Y", a window will come up with Shop #, Amount to stock, and on Hand to be filled out for each Shop.
You will notice that BSMGR asks whether or not to put any in stock in each store.
If you are adding new items for which you have placed a purchase order using the multi-store break out, there is no need to show the in-stock amount. It will be merged in when the order is received.
If you are setting up items for store #2 etc. without creating a P.O., then fill out the in-stock amounts. Press <F1> to write or <Esc> to Exit. What this does is append a file call "IVMAST.SEQ" in the "BOOK" directory.

When the time comes to actually add the titles into the other stores follow these instructions:

1. At Store #1, copy "IVMAST.SEQ" file from the BOOK directory onto tape or floppy.

2. Delete "IVMAST.SEQ" file from the BOOK directory at Store #1.

3. Using the Tape or floppy ("1" above) copy the "IVMAST.SEQ" file into the BOOK directory at Store #2.

4. At Store #2 run the BSMGR program "TRAN" and choose option 1 = Set up new items in Masterfile.

 

TRAN #2 = Transfer OUT

Running the IVWO #1 program will give you a list of items that need to be transferred from one store to another. Using this list, run the TRAN #2 program and enter the items to be transferred.
This appends or creates the file "TRANSFER.SEQ" in the "BOOK" directory.
This file is then copied and taken to the other stores.

Transferring to Store #2 from Store #1 without Purchase Orders

At Store #1, run the BSMGR program "IVWO" and choose Option 1 = Transfer Only. This will give you a list of items that need to be transferred if one or more stores are over-stocked.
Then run the BSMGR program "TRAN" and choose option 2 = Transfer OUT, and choose weather to append or create new file.
Then fill in the items to transfer to each store. This appends/creates the file "TRANSFER.SEQ" in the "BOOK" directory.
When you are ready to take the information to Store #2, follow the instructions below.

Transferring items to Store #2 from Store #1 via purchase orders.

When making a purchase order at Store #1, you are given the option of "Breaking out the order for all stores". If this is done, then it is very easy to add the quantities to the in-stock amounts at store #2.
After making the order, all items are shown to be on order at Store #1, but because you have distributed the order for all stores, the information necessary to make sure the correct quantities get to each store is stored in temporary files.
First merge the PO.
Then to update Store #2's inventory when you physically take the items to Store #2, it is necessary to do the following:

1. Copy the "TRANSFER.SEQ" file from the BOOK directory at Store #1 onto tape or floppy.

2. Delete "TRANSFER.SEQ" file from the BOOK directory at Store #1.

3. Using the tape or floppy ("1" above) copy the "TRANSFER.SEQ" file into the "book" directory at Store #2.

4. At Store #2, run the BSMGR program "TRAN" and choose option 3 = Transfer IN.

 

TRAN #3 = Transfer IN

After installing the disk from Store #1 on Store #2, (See 1, 2, 3, on Transfer OUT above) run the program "TRAN #3 = Transfer IN" to transfer in the items.
The items may be from the transfer program or purchase orders that have been merged.
The input file name will default to "TRANSFER.SEQ". Press <Enter>.
Are you sure? Y/N _ , put in a "Y" and the items will be updated.

 

<Esc> to Exit

Press <Esc> to exit the program.

Note:
At Store #1, you may run the BSMGR batch file WFTRAN that will copy the IVMAST.SEQ and the TRANSFER.SEQ files to a floppy and then delete the files.

At Store #2, you may run the BSMGR batch file RFTRAN that will copy from the floppy, the files IVMAST.SEQ and TRANSFER.SEQ.

Then, you will need to run the program "TRAN" options #1 and #3.

This will put in new items as well as update the on hand amount in Store #2.

If you do not have these batch files, call Bookstore Manager Software 915-670-9302.