Edit General Ledger Account Numbers - GLM
The programs come with a chart of accounts for a single store, if multi-store, you will need to download a two-store or multi-store chart of accounts.
Check to see if the accounts set up in the general ledger are all the accounts you will need for your company. You can print out a chart of accounts by typing in GLC. If you need to add an account, type in GLM and choose # 1. Using the chart of accounts you have printed, assign the new account a number in the correct portion of the general ledger, whether it is an asset, capital, liability, income, or expense account. Type in the department #, then the new account #. You will not skip to a new page. Type in the new account name. You will then specify what kind of account you are adding. If it is an asset, put an A; if it is a capital; put in a C; if it is a liability, put a L; if it is an income, put in an I; it is an expense, put in an E. The record type will always be an A. The H and T are header and total accounts that are only used to name, sub-total, and total accounts when the income statement and balance sheets are printed.
You may change the name of an account using GLM option #2.
You may delete an account using GLM option #3. Do not delete an account that has a balance.
If you have history information on an account you want to save and you want to change the account number, use the GLN program. Enter the old number, then the new number. The history will be transferred to the new account number. This should be done after setting up for new month and before any current transactions are entered as only the history and balance forward are retained. Current entries will not transfer.
You will need to download either the Two Store Chart of Accounts or the Multi-Store Chart of Accounts (up to four stores). Income and Expenses for each store will be under the 01, 02, 03, etc. Accounts. The department 00 Accounts are for the ‘parent’ company.
Make sure the General Ledger Account Numbers are correct
Go to APM and make the account numbers are correct in the header account for Accounts Payable (000000). And to to SYS® Config File® #3 Cash Register Config. and make sure all the accounts are set up correctly in each department, etc.