Note: If you are not using the General Ledger you do not have to close out the year on the General Ledger.
1. Close out the 12th month of the fiscal year, making sure to run the GLS set up for new month. Do not make any adjustments after the close of the 12th month and GLS has been run.
2. Run the GLCR program to close to retained earnings.
3. Run the GLTB program and make sure the General Ledger balances. For the current period, enter 13. Do not make any adjustments in the 13th period.
4. Run the GLIS program. (optional).
5. Run the GLBS program. (optional.
6. Run the GLS program. This program MUST be run.
7. Run the GLHU program to update the history files. This program MUST be run. Moves current year totals to prior year totals and changes fiscal month to zero.
8. Do a back-up making sure to back-up the BKHIST and BOOK directories if these directories are not backed up on a daily basis.
NOTE: Make the end of year adjusting entries in the 12th period before closing the month, or as prior period entries after end of year has been run. You cannot make entries in the 13th period.
NOTE: If you are closing out the year without end of year adjustments being made, print out the General Ledger accounts using GLHI that contain the information your CPA will need. You may print these accounts after close of year, but you must print the accounts before the first period of the next year is closed.