GENERAL LEDGER MONTHLY CLOSE OUT

Note: If you are not using the General Ledger, you do not have to close out the G/L.

Note: The General Ledger is closed out monthly. You must set up for new month at the end of each month so you will not combine two months together.

1. Run the GLAP program to transfer in the Accounts Payable Journal to the General Ledger.

2. Run the SLP program and transfer to the General Ledger after you make sure the deposits on your SLP match the bank statement. (If Multi-Store, run SLP for each store.)

3. Reconcile your bank statement and balance it to your checking account in your General Ledger. Make the necessary adjustments using the GLE program.

4. Run the GLTB program and make sure the General Ledger balances. If any adjustments are made, you must run the GLTB again.

5. Run the GLIS program to print the income statement.

6. Run the GLBS program to print the balance sheet.

7. Run the GLPJ program to print the General Journal.

8. Run the GLP program to print the General Ledger. All of the programs #4 thru #8 may be run as many times as needed before GLS is run.

9. Run the GLS program to set up for new month. You may check to make sure all end of month steps have been done by going to GLI and looking at an account that had transactions for the month. There should only be a balance forward with no entries for the current month. The GLS program MUST be done before any entries are made for the new month.

10. At the close of the day do a back-up making sure you back up the BKHIST and BOOK directories. (A monthly back-up should be done at the end of each month backing up ALL BSMGR FILES if they are not backed up on a daily basis.)