Clear GLAP File of Entries Included in the Beginning Balances
If you have been using the Accounts Payable program in BSMGR and are just now beginning to use the General Ledger, there may be entries in the GLAP file that are already included in the beginning balances of your General Ledger. Before making any entries into the General Ledger, look at the entries in the GLAP file. To do this, type in GLAP, enter "Y", when it asks are you sure. Then choose Option #1 to view the contents of the file. Any invoices, credit memos, deleted invoices, deleted credit memos, voided checks, and checks written that are included in the beginning balances should be sent to the General Ledger by date and then deleted from the General Ledger. (Invoices and credit memos are sent to the General by the invoice/credit memo date. Check runs are sent to the G/L by the date the checks are written. Voided checks are sent to the G/L on the date the check was voided.)
Choose GLAP Option 3 = Transfer Entries by Date. You will be told which fiscal period you will be posting to. It should be the next fiscal period after the beginning balances entered. Enter the beginning date to transfer in MMDDYY order. Then enter the ending date to transfer in MMDDYY order. Be sure and pick up all entries up to but not including the fiscal period you are starting on the General Ledger.
Clear General Ledger of Entries
After sending in all the entries in GLAP that are including in the beginning balances, you will need to clear the entries from the General Ledger. To do this you will need to delete the file GLTRAN from the BOOK directory. This will clear all entries from your General Ledger. You may do this by running the program GLUTL. This program is not on the menu but will clear all entries posted to the current period.