Accounts Receivable Flowchart

1. Setup/Change/Delete A/R Accounts:

ARM - #1 Add new accounts

#2 Change accounts

#3 Delete accounts

2. Enter Beginning Balances:

ARE - Add beginning balances as invoices. (This is a one time entry.)

 

3. Charge/Credit/Payment to A/R at Point of Sale:

At the Sub-Total press <F3> to charge or credit an account.

Enter payment amount, press Page Up and choose #46 to pay on an A/R account.

 

4. Post Charges/Credits/Payments to A/R Accounts:

SLAR - This program posts activity to the individual accounts. Run daily unless closing out month on A/R.

 

5. To Check Balance on A/R Account:

ARI - Current Inquiry (Balance as of the last SLAR run. Run SLAR daily unless closing month)

ARHI - History Inquiry (Balance as of the last SLAR run. Does not show current charges/credits/payments but balance is correct.)

 

6. To Manually post Adjustments/Payments to A/R Accounts:

ARE - Post manually to A/R Accounts (Payments default as credits, adjustments default as debits. Use minus for credits on adjustments. Goes directly onto account. Need to ring up batch total on acct.#100001 at the Point of Sale so will be reflected on Accounts Receivable Trade.)

 

7. End of Month:

SLAR - Run SLAR to post to A/R the charges/credit/payments not already posted. Do not run SLAR again until statements have been printed, ARHE printed, and ARSM, set up for new month, has been run.

ARA - Run the A/R Aging Monthly (Must be monthly) Re-run if any changes are made to accounts after first run.

ARIP - Reprint any invoices needed. (Must have an "I" on account before invoices are charged.)

ARS - Print the statements

ARHE - History Extract (Must be run)

ARSM - Set up for new month (Must be run)

(You are now ready for the next month and may run SLAR to post charges, credits, and payments. These are held in a file and all activity will be posted since the last time SLAR was run.)

 

8. A/R to General Ledger:

The Accounts Receivable information is sent to the General Ledger with the sales journal information. SLP and answering "Y" to send to the General Ledger.