ACCOUNTS RECEIVABLE MONTHLY CLOSE OUT

1. At the end of the day you close out the month, run the SLAR to post the Accounts Receivable charges/payments/credits from the Point of Sale. Payments made at the Point of Sale after the close out day, may be posted to the accounts using SLAR, choosing Option 2 = Post only Payments. Any manual entries made using ARE will be included on the statements.

 

2. Run the ARA program using the monthly option. If any changes are made in ARE after the ARA is run, you must re-run ARA Monthly so the changes will be reflected on the statement. The ARA program will print a Service Charge Journal. Re-running ARA Monthly will NOT post service charges twice.

 

3. Run the ARIP program to re-print any invoices needed.

 

4. Run the ARS program to print the statements. You may re-print statements if needed.

 

5. Run the ARHE program to merge the current activity into A/R history file and to print a summary of the current activity for the month.

 

6. Run the ARSM program to set up for new month. You may verify that all steps were completed successfully by checking any customer who has a balance using the ARI program. The account should show only the date of the last statement and the balance.

 

7. At the close of the day do a back-up making sure you back up the BKHIST and BOOK directories. (A monthly back-up should be done at the end of each month backing up ALL BSMGR FILES if they are not backed up on a daily basis.)