Checks

APR - Accounts Payable Required Amounts Due

To find out the required amount due to all or individual vendors through a certain due date type in APR. Enter the date to pay through and the discount date. You may list a detailed report, or totals only. This report can be viewed on your screen or printed. You may choose individual vendors or all vendors. If you want a detailed report for all vendors listed to the screen, each vendor in turn will be shown listing the unpaid invoices/credit memos. An asterisk to the right shows that the invoice/credit memo is due by the date chosen. Press any key to show the total due through the date chosen and the total due to that vendor. After all vendors are shown, company totals will be listed showing total now due and total due. If you only want to know the amount due an individual vendor, choose individual and put in the account number. If you only want the total now due, the amount will be displayed on your monitor or printed along with the grand total due. If the total amount due is more than you can pay at the time, you may run again and enter an earlier date to pay through. This gives you the date you can pay through when you run the APDD program to pull invoices/credit memos to be paid.

 

APDD - Accounts Payable Pay by Due Date

To extract invoices/credit memos to be paid, type in APDD. Put in the date you want to pay through and all of the invoices/credit memos that have a due date by or before that date will be pulled for payment. You will get a print-out, called a pre-check write audit, of all vendors and invoices/credit memos that will be paid, with vendor totals and total amount due of all vendors. This program puts 9's in the check number space in API showing that this invoice/credit memo has been pulled for payment. At this time you can edit the invoices to be paid by using the APBI program. Or you may untag all of the tagged invoices by using APUL programs.

 

APBI - Accounts Payable Pay by Invoice

You may choose to pull only the invoices you want to pay or edit invoices pulled to be paid by typing in APBI. You may tag or untag an invoice/credit memo to be paid by pressing the <F1> key. An asterisk will be displayed to the left of an invoice to be paid. You may pay by due date and pay by invoice on the same check run. Run the pay by due date program, then if you want to add or take off invoices/credit memos, go into the pay by invoice program and tag or untag invoices/credit memos.

 

APCP - Accounts Payable Check Print

To write the checks for the invoices/credit memos that have been tagged, run the APCP program. A test pattern will be printed on the bottom line of the voucher for dot matrix printers. You should use the number of the first check. This check will be voided. On laser printers you will not need a test pattern. A check will not be voided. The invoices/credit memos being paid will be printed on the check voucher. An accounts payable disbursements journal will be printed. You will have the choice to send or not send the entries to the general ledger. You may re-print the checks but do not send to the general ledger but once.

APUL - Accounts Payable Utilities

The accounts payable utilities program APUL allows you to untag all invoices/credit memos that have been tagged to be paid.

 

APCR - Accounts Payable Check Register

To print out a list of all computer generated checks you can run the program APCR. You may run this weekly or monthly. The weekly run will list all checks written since the last end of week or end of month was run. The end of month prints out a list of checks written since the last end of month was run. If this is run at the end of each month you will have a list of all checks written for the month. This is helpful in completing your bank reconciliation. If a check has been voided before the check run is printed, it will show to be voided and will not be added in the total at the end of the report. A voided check is sent to the general ledger by the date it was voided.