Accounts Payable Vendor Maintenance

APM - Adding/Changing/Deleting Accts. Payable Vendors

1. The header accounts payable record will need to be edited. Type APM and choose option 2 = Change. For the account number enter all zeros (not O's). After entering your company's name, address, and zip code, enter any comments you might want for your own record. Enter the general ledger account numbers: (These will default) APY GL# - put in the # for Accounts Payable Trade; Discount GL# - put in the # for Discounts Earned; Bank 01 GL# - put in the # for the bank account on which Accounts Payable checks are written.

2. To add, change, or delete a vendor, type APM to run the Accounts Payable Maintenance program. Select the appropriate option.

Add - Allows you to set-up new vendors. When adding a new account, at the account number press <Enter> and X's will be displayed, add the vendor’s name, press <Enter> and the system automatically assigns an account number to the new vendor.

Change - Allows you to make changes to a vendor you already have set-up.

Delete - Allows you to remove a vendor.

 

APRM -Accounts Payable Recurring Maintenance

Type in APRM and choose Add, Change, or Delete.

Add - After setting up your vendors, you may set-up payments to a vendor that are for the same amount each month for a specific number of times. An example of a vendor you might want to set-up as a recurring vendor could be a person to whom you make rent payments. After these are set-up you will need to run the APRE - Accounts Payable Recurring Entry each month to put the amount on the vendor to be paid. The amounts may only be sent to the vendors one time a month. To print out a list of the accounts payable vendors you have set up for a recurring entry, type APRP.

Change - Allows changes to be made to your recurring accounts.

Delete - Allows deletion of recurring accounts.

 

APP - APRP - Accounts Payable Vendor Lists

1. If you want a print-out listing of the accounts payable vendors you have set-up, type APP. Select the listing that includes the information you need. The "FULL LIST" includes the name, address, telephone number, terms, default General Ledger number, current and previous years totals, and secondary address. The "NAME/ADDRESS" listing includes the name, address, and telephone number.

2. If you want a print-out of the accounts payable vendors you have set up for a recurring entry, type APRP.