Accounts Payable Flowchart

1. Accounts Payable Vendors Set-Up:

APM - #1 Add vendor.

#2 Change vendor.

#3 Delete vendor.

2. Enter Invoices/Credit Memos:

APE - #1 Invoice/Credit Memo

An unpaid invoice or an unused credit memo may be deleted by using APE #4 or #5.

3. Enter Manual Office Check:

APE - #2 Office Check

You may enter a new invoice (one that has not been entered on computer to be paid) and mark as paid with an office check, by entering an "I".

You may mark an existing invoice (one that has already been entered to be paid) as paid with an office check, by entering a "P"

You may mark an existing credit memo (one that has already been entered to be taken) as taken with an office check, by entering a "C".

4. Accounts Payable Inquiry:

API - Enter the vendor number and you may view activity on account. What has been paid/unpaid, etc.

5. Accounts Payable Required Amounts Due:

APR - This program will tell you what is due by the due date entered for one or for all vendors. You may get a detail report or totals only. You may print or view the report.

6. Discounts Report:

APDP - Will print a report showing the vendors that have discount amounts that may be taken on invoices to be paid. Will print vendor number, vendor name, invoice number, discount due date, gross amount, discount, and net amount due.

7. A/P Ageing Report:

APA - Will print a report showing the amounts due by month for each vendor and totals for month.

8. Pay by Due Date or by Invoice:

APDD - Will pull invoices/credit memos to be paid/taken by the due date. Prints a pre-write check audit.

APBI - Will pull invoices/credit memos to be paid/taken by tagging invoices/credit memos. Prints a pre-write check audit.

Note: - May pull invoices/credit memos to be paid/taken by due date, using APDD. Then untag invoices you do not want to pay or tag other invoices you want to pay using APBI on the same check run.

9. Print the A/P Checks:

APCP - Will print the checks to vendors for which invoices/credit memos have been pulled/tagged to be paid.

May re-print the check run.

10. Void of A/P Check:

APE - #3 Void a check. Must know the vendor number, check number, and net amount of check.

11. Untag all invoice/credit memos:

APUL - Will untag all invoices/credit memos that have been tagged so checks will not be written.

12. Print out Check Register:

APCR - Weekly, will print out a list of checks written since the last weekly or monthly check register was run.

Monthly, will print out a list of checks written since the last monthly check register was run.