APCP - PRINT THE CHECKS

Enter the check date. Enter "Y" if all is OK. Enter the starting check number. This defaults to the next check after the last check run. Press <Enter> for the default number or over write the default. Enter "Y" if you are sure of the check number.

If you are using a dot matrix printer, you are given the option of a test pattern. The test pattern should print on the last line of the check voucher. Adjust your checks by taking printer off line.
Do NOT turn off the power to the printer as you will lose the settings sent to the printer.
Another test pattern will print in the same place and will not form feed to a new check. When prompted for the check number use the number of the check that the test pattern is printed on. This check will be voided. You are not given option of a test pattern on laser printers.

The voucher of the check will show each invoice/credit memo that will be paid and the total amount of the check. The vendor name and address will be printed on the check. Laser checks will have the voucher reprinted at the bottom. Tear off for your records. Should you desire, you may rerun the checks, by entering "APCP" a second time. The checks will be printed and the following message will be displayed.

A/P Check Print ENTER STARTING CHECK NUMBER 000061 000005 CHECKS PRINTED LAST CHECK #: 000066 ----------------------- Disbursements Journal ---------------------- Change paper if need be Press any Key for Disbursements Journal

The disbursement journal will print, indicating the vendor number and name; reference number, date and amount; discount; PO number; G/L distribution; due date; and check number.

The general ledger entries are shown at the end of the print. After pressing any key for the Disbursements Journal, the following is displayed:

When asked if you wish Bookstore Manager to make the G/L entries, normally, you should choose ‘Y’. Choose ‘N’ only if you are re-running the checks and have already made the G/L entries for this check run.

Note: The General Ledger entries go to a holding file "GLAP". The entries may be sent to the general ledger by date when you are closing the month when the checks were written.