Initial Recommended Set-up Procedure

1. Complete the Worksheets mailed to you or that are in Appendix C of the Reference Manual, and enter the information into the computer using the SYStem Config and Environment Files. Both the Config and Environment files must be set-up. Cash Register Setup is entered using SYS, CONFIG FILE, #3 Cash Register Config. The Inventory Categories are entered using SYS, CONFIG FILE, #2 Change 199 Categories. The Video Departments are entered using the SYS, CONFIG FILE, #4 Change 25 Video Depts. You will need to go to SYS, CONFIG, #5 Change Misc. Configurations and enter needed information for your store. Your printers will need to be set up in SYS, ENVIRONMENT on LO, LO2, LO4, FORMS, & PRINT SCREEN.
   
2. Enter your Accounts Receivable accounts using the ARM program. When assigning numbers for Accounts Receivable, start numbers at "000003" or above. Set-up your company header information using ARHD. Don't worry about individual account balances at this time.
   
3. If you rent video tapes, number your video tapes and enter them using VIM program. Print labels for videos so they may be scanned at Point of Sale.
   
4. Number your existing layaways and gift certificates. Enter, using the SLGL program.
   
5. Using the CREATE program, set up your beginning A/R Invoice number, last used Gift Certificate number, beginning Layaway number, and beginning Special Order number. Enter the last number used for Gift Certificates and start the Layaway numbers higher than the largest number used in step 4.
   
6. Using the ARE program, enter your Accounts Receivable balances using the invoice option. (ARS125)
   
7. You may now begin using the Point of Sale, Accounts Receivable, Sales Journal, Video Rental, Gift Certificates, Layaway, and Mailing List modules of Bookstore Manager.
   
8. Determine which vendors you will be ordering from and assign three digit vendor numbers. Using the IVVM program enter the vendor information.
   
9. Using the PUBS program, translate Spring Arbor’s abbreviations for vendors to your vendor numbers. Abbreviations are found in Spring Arbor’s catalog or on the microfiche. This ties the items in BSMGR Database to the vendors from which you will be ordering.
   
10. Begin entering your inventory using the IVM Option # 3 = Massive Additions, program.
    
11. Using APM customize the Accounts Payable "000000" header and set-up your vendor accounts. If the vendor is already set-up, make sure the address is correct and enter the account number the vendor has assigned your account.
    
12. Using the GLM program, set up the General Ledger header account using zeros in the department and account number. Also, enter your general ledger beginning balances using the GLE program..
    
13. Begin using the A/P and G/L Modules. Also, you may begin using the IVWO and IVO programs.