IVUL - 01 Cycle Count Utilities

• Enter In Stock Amounts

You may use this utility to add to on-hand levels.  Select OK=F5 and "Are you sure?" will be displayed.  Select Yes, and at the "Prompt for Qty?" message, select Yes again if you will be entering more than one unit of a manually entered item number.  Select No, if you are scanning barcodes of each individual item.

If manually entering an item number of an item to put in stock, the description/title will be displayed.  At the "Quantity" prompt, enter the number of units to put in stock.  If using a scanner, just continue scanning until all items have been entered.

When finished entering items, press <Esc> to exit.  If you did not select "Prompt for Qty," a message "Do you want to print an audit trail?", will be displayed, allowing you the option to print an audit trail.

• Zero/Unzero Inventory

This utility is used only if you want to zero out all of your on-hand quantities for a specific category or for all categories, or if you want to zero out by department.

Enter the category, or press <Enter> for ALL categories.  If you want to zero out by department, set the category field to “0” and enter the department number (1-48).   

This will take to zero (0) the on-hand amount for all items in the category/categories chosen; therefore, you need to be sure you want to do this.  If not sure, select Cancel=Esc. to escape the program.  If you are sure, select OK=F5.  "Now Clearing Masterfile" will flash on the screen, and when finished clearing, the IVUL program will be exited.

There is also an “Unzero” option.  This is useful if the program is run by mistake.  Note that the “Unzero” only affects the previous “Zero.”  In other words, if you run the “Zero” option two times, the “Unzero” option will have no effect.

• Upload Portable Reader

Refer to the instructions for using the Hand-Held Portable Reader, then select OK=F5.   "Are you sure?" will be displayed.   Select Yes if you wish to continue.

Select Stop-Esc when input has ended.  You must choose the option "Build from Portable Reader" option to build your inventory from the uploaded file.

• Build from Portable Reader

Refer to the instructions for using Hand-Held Portable Reader, then select OK-F5.  "Are you sure?" will be displayed.  Select Yes if you wish to continue.

Enter the category number for the items to be entered on inventory from an uploaded file, or press <Enter> for all categories.  Select OK=F5.  "Now Building Masterfile" will flash on the screen.  When finished building, the IVUL program will be exited.

• Variance Report

After zeroing the inventory masterfile, and then entering in-stock items, this report can be printed for comparison.

Enter the category, or press <Enter> for ALL categories, and select OK=F5.

• Palm/PDA Utilities

For users who have purchased the optional Bookstore Manager’s QuickCount program, this utility can be used to export/import IVM to palm database format.

• Clear Arrears File

Multi-store feature.  Use this utility to clear any products that have items in the arrears file waiting to be deducted from IVM when the SLIV report is run.  For single stores, the utility is automatically run when zeroing the inventory masterfile.